Create FSS Submission Files for PIC

FSS entries will not appear in the FSS work file until an FSS Worksheet and 50058 have been created in the Section 8 or Tenant Management Programs.

Create FSS Entry

Log into the Horizon Tenant Management or Section 8 module.

NAVIGATION: ACTIVITIES menu > Tenant Master

  1. Select the tenant.
  2. Go to QUICK LINKS > Rent/FSS > FSS Worksheet. The FSS Worksheet is only available if the "Is Tenant FSS Participant now or in the last year" is checked on the FSS Information tab.
  3. The Effective Date will be the same as the Effective Date in the Main tenant file.
  4. Update or review the FSS information.
  5. SAVE the changes.
  6. Click the CREATE FSS ENTRY BUTTON.
  7. Go to QUICK LINK menu > Create FSS Record.
  8. Click OK if there are no validation errors. If there are validation errors, review the error report, fix the errors, and then Create FSS Record again.
  9. Go to QUICK LINK > Rent/FSS > Print FSS Worksheet.
  10. Highlight the new 50058 and click PREVIEW/PRINT.
  11. Review the 50058 for errors.  If everything is correct, go to the Horizon 50058 module to continue.
  12. Once the FSS Worksheet has been created it will appear in the work file. Again, you will probably have already done this throughout the month and will not need to do this step.

Pending 50058 Submission Report - FSS Only Files

In the Horizon 50058 Processing module:

NAVIGATION: REPORTS menu > Pending 50058 Submission Reports > FSS Only Files

  1. Enter a check mark in the appropriate Group Code Selection or use the TYPE field to select a Program Type.
    1. Select All: Press the Select All button to select all of the income sources that are available for the report.
    2. Unselect All: Press the Unselect All button to remove all of the check marks.
  2. Batch ID
    1. Leave the BATCH ID blank unless you are sending specific tenant work files that also have a Batch ID.
    2. Enter the same Batch ID as the work files, if applicable.
  3. Effective date through: enter or select the effective date
  4. Include FSS Submissions: check this box to include FSS Submissions
  5. Sort Order: click to place the dot in the circle to sort by:
    1. Social Security Number
    2. Tenant Account Number
    3. Tenant Name
  6. Preview or print the report (see Report Preview, Print and Save Options).

FSS Work File

NAVIGATION: MAINTAIN menu > FSS Work File

  1. Select a Filters Status of Not Created.
  2. Select the tenant's work file.You can search for a tenant by putting the cursor in the SOC SEC NUMBER, TENANT NUMBER, or TENANT NAME field and press F8.
  3. This will pull up the first record in ascending order and you can keep scrolling through the records by continuing to press F8 to move forward to F7 to go backwards.
  4. You may also enter number or name information in the fields and press F9 to find the tenant.
  5. View and edit as necessary, saving all changes.

Create 50058 Submission Files - FSS Only

NAVIGATION: ACTIVITIES menu > FSS Only File

  1. Enter a check mark in the appropriate Group Code Selection or use the TYPE field to select a Program Type.
    1. Select All: Press the Select All button to select all of the income sources that are available for the report.
    2. Unselect All: Press the Unselect All button to remove all of the check marks.
  2. Batch ID
    1. Leave the BATCH ID blank unless you are sending specific tenant work files that also have a Batch ID.
    2. Enter the same Batch ID as the work files, if applicable.
  3. Effective Date From: enter or select the effective date range
  4. Include FSS Submissions: check this box to include FSS Submissions
  5. PHA Code for PIC: Enter the PHA CODE for PIC.
  6. File Path/Name: Enter the file path/name, i.e., H:\HorizonSofware\HUD\myfile.asc.
  7. Click CREATE FILE.

50058 History Report - By Submission

NAVIGATION: REPORTS menu > By Submission

  1. Select your submission file using the Creation Date.
  2. Click PREVIEW/PRINT.
  3. Review the report, making sure all the tenants are included in the file. If they are not, reset the submission file.
  4. If the file is correct, send the submission file.

See 50058 History - By Submission Report

REAC Website

NAVIGATION: ACTIVITIES menu > PIC Website (Manual) or if available PIC Website (Auto)

FOR MANUAL SUBMISSION

  1. Enter your User ID and Password.
  2. Follow HUD's procedures to upload the submission file.

FOR AUTOMATIC SUBMISSION

NOTE: PIC Website (Auto) and the Submission Review Control Center programs are only available if the 50058 Submission Settings file has the User Specific Information entered for the PIC Logon and password.

  1. The program will use the default PIC Logon and Password information from the settings file.
  2. Follow HUD's procedures to upload the submission files.
  3. Submission files can also be reviewed and sent in the Submission.

8/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388