View Checkbook

This screen allows you to view entries for a selected check book. In addition, entries may be cleared and the check book may be printed for a date range.

View Checkbook

NAVIGATION: ACTIVITIES menu > View Check Book

  1. Check Book ID
    1. Enter or select a Check Book ID to view, print out or clear/unclear checks.
    2. Check Books are setup and maintained in the Check Book Master
  2. Description: Displays the description/name of the selected check book
  3. List From
    1. By default, all entries from this date to the present date will be displayed.
    2. Enter or select a List From date to jump to that date in the check book listing
    3. Press TAB
  4. Check Book Detail Grid
    1. Un-named column: This column may be blank or the Pay Group or the Section 8 cycle used in the transaction will be displayed.
    2. Ref Number
      1. This column displays the information entered as the reference or the check number/information assigned by the program.
      2. In the Change Entry to Check Book program this field is called Document #.
    3. Date: Displays the date of an entry.
    4. SRC: Displays the source of the entry, i.e., AP, AR, PR, etc.
    5. Description/Memo: Displays the vendor name or memo for each entry.
    6. X
      1. If an entry has a check mark in this field, it has been cleared.  
      2. Entries that are unchecked have not been cleared.
      3. Clearing is usually done in the Check Book - Reconciliation Process 
      4. Entries may be cleared or uncleared in this view if the Allow Check Clearing has been checked
    7. Amount
      1. Displays the amount of the entry.
      2. Negative numbers (checks/charges) are shown in parenthesis.
    8. Balance
      1. Displays the running balance in the selected checkbook.
      2. Balances may be updated/recalculated by running the Update Running Balance program.
    9. Void
      1. Entries pertaining to a voided check will have the word Void displayed in this column.
      2. Entries pertaining to an unclaimed check will have [P] Unc displayed for the original check entry and [U] Unc for the offsetting entry for unclaimed checks.
    10. Cleared Date
      1. Move the bottom scroll bar to the right to view this column.
      2. Displays the date the entry was cleared, if applicable.
    11. Date Voided
      1. Move the bottom scroll bar to the right to view this column.
      2. Displays the date the entry was voided, if applicable.
  5. Print Check Book
    1. Click this button to bring up the Check Book Listing program where you may print out check book entries for an entered date range (see steps below).
  6. Allow Check Clearing: Place a check mark in this box and the program will allow you to check and uncheck entries in this view to indicate that they have cleared or not cleared the bank.
  7. Clearing Date
    1. A clearing date may be entered:
    2. Place a check mark in Allow Check Clearing
    3. Enter a Clearing date
    4. Use the mouse to individually check an entry to clear or unclear it.   
    5. After exiting the checked line the clearing date will be viewable to the far right of the view (Using the scroll bar at the bottom of the view, move it all the way to the right to view the last two fields)
    6. If the checkmark is removed, the previously entered clearing date will be removed

Print Check Book Listing

Use this report to print a listing of the check book activity. You can also export the list to PDF to quickly search for a vendor, amount, check number, etc.

NAVIGATION: ACTIVITIES menu > View Check Book > Print Check Book

See Check Book Detail Listing

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388