Create a Cancellation Voucher

Cancellation Vouchers are used to cancel a POSTED voucher that you do not intend to pay.

Voucher Entry

NAVIGATION: ACTIVITIES menu > Voucher Entry

  1. Go to: Quick Links > Special Vouchers > Cancellation Voucher
  2. The Voucher Cancellation Grid will open
  3. Enter the Pay Group and press the Rebuild Grid button located on the bottom left of the cancellation window
  4. Place a check in the box next to the voucher you need to cancel
  5. Enter the transaction date (at the bottom of the grid.)  This is the date you want the voucher to be cancelled in the General Ledger.
  6. Press the Create Cancellation Vouchers button
  7. This will create a negative voucher that will cancel your original entry and take you back to the AP Voucher Entry screen.  
  8. Close the AP Voucher Entry screen

AP Voucher Edit List

NAVIGATION: ACTIVITIES menu > Voucher Edit List

  1. Select the Pay Group 
  2. Depending on Accounts Payable Settings, some of the following fields may be available for entry:
    1. To post a specific voucher from among many, enter the voucher number.  If posting only one or all vouchers, leave this field blank.
      1. Enter a Starting and Ending G/L Date or Due Date
      2. Select AP - Accounts Payable or All Sources as the source.
  3. Print, preview, or save the report (see Report Preview, Print and Save Options).
  4. Review the list to ensure that the cancellation voucher is correct
  5. If you need to edit the Cancellation Voucher, go to Voucher Entry and select the voucher using the Voucher Number browse and make your corrections.

Post AP Vouchers

NAVIGATION: ACTIVITIES menu > Post Vouchers

  1. You can enter the Pay Group to post each group separately, or leave it blank to post all vouchers that have been entered.
  2. Depending on Accounts Payable Settings, some of the following fields may be available for entry:
    1. To post a specific voucher from among many, enter the voucher number.  If posting only one or all vouchers, leave this field blank.
    2. Enter a Starting and Ending G/L Date or Due Date
    3. Select AP - Accounts Payable or All Sources as the source.
  3. Press POST to begin the posting.
  4. If you receive an error report - correct the identified vouchers and Post again.
  5. Print, preview, or save the report (see Report Preview, Print and Save Options).

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388