How To Set Up a Pay Group

In the Horizon accounts payable system, pay groups are used to assign the cash account, accounts payable general ledger account numbers, and check books used when processing accounts payable transactions.

Because several pay groups may be setup, this gives the system inter funding capabilities, multiple checking accounts and can also be used to maintain separate accounts payable general ledger accounts per fund or ledger/company.  

Pay group codes are used as default settings in the accounts payable settings view and in the vendor master. One of the pay groups should be assigned as the default pay group in the Accounts Payable Settings file.

NAVIGATION: MAINTAIN menu > Pay Group Master

  1. Paygroup field: Enter a unique two digit alpha-numeric Pay Group code and a corresponding Description  
  2. GENERAL Tab
    1. Select the Company or Fund ID from the list using BROWSE.  If you are using multiple companies, this will be the ledger you want your AP transactions to post to.
    2. Select the general ledger Accounts Payable Account for transactions
    3. Select the general ledger Cash Account and Discount Account the program should use when paying vendors using this pay group.
      1. The discount account is used to process discounts in Accounts Payable.
      2. Enter the GL account that the discounts will be recorded in.
    4. Segment Value is recommended, but optional. Enter the value of the balancing segment.  For example, if you are paying bills from "Fund 1000" with this pay group, you would enter 1000 in the Segment Value.
    5. Enter or select the Check Book associated with this paygroup and the cash account selected above.  
    6. Interfund Code is optional and generally will not be used.  You may leave it blank.
  3. ADVANCED Tab
    1. Under Advanced Balancing, enter the appropriate segment values in Segment 1 through 9 to have multiple segment control.
    2. If balancing segments are not used or for segments that are not needed for the pay group, the fields may be left blank.

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