Pull Payroll Information to Accounts Payable

This process may be used to pull the AP information from Payroll over into Recurring Accounts Payable. You will not need to use this process if all Payroll expenses and liabilities are paid with the AP Wizard during Payroll Processing. You may pay some deductions with the AP wizard and others with the Pull to AP. Your Horizon implementation team will help you decide which should be paid with either method.

NOTE: Before pulling accounts payable from Payroll the following information will need setup:

  1. In the Financial module, a Recurring AP Entry should be setup
  2. In the Payroll module, the Deduction/Benefit Master, Accounts Payable Interface should be associated with a Recurring Entry

In the Horizon Financial Module:

Pull Payroll Information

NAVIGATION: RECURRING menu > Pull Payroll to Recurring

  1. Group - Select Payroll (Every Pay)
  2. Starting Pay Date - Enter or select the Pay Date you will pull information over for.
  3. Ending Pay Date - Enter or select the same Pay Date.
  4. Voucher Date - Enter or select the same Pay Date.
  5. Press PULL

Review the Edit List

NAVIGATION: RECURRING menu > Recurring AP Edit List

  1. Leave the Pay Group blank
  2. Leave Type at <<<<All Types>>>>
  3. Group - Select Payroll (Every Pay)
  4. Next Date From and Next Date To - Enter or select the Pay Date.
  5. Print, preview, or save the report (see Report Preview, Print and Save Options).
  6. Changes/corrections can be made in Recurring AP Entry and the Edit list reviewed again if applicable.

Post Recurring AP Transactions

NAVIGATION: RECURRING menu > Post Recurring AP Transactions

  1. Leave the Pay Group blank
  2. Leave Type at <<<<All Types>>>>
  3. Group - Select Payroll (Every Pay)
  4. Next dates may be left blank.
  5. Invoice Date - Enter or select the Pay Date.
  6. Transaction Date - Enter or select the Pay Date.
  7. Place a check in the "Auto Select Entries for Full Payment" box if you want the posted vouchers to automatically be selected for payment in the Voucher Selection Grid.
  8. Press POST on the Quick Links bar
  9. Press YES to print out the registry
  10. Print, preview, or save the report (see Report Preview, Print and Save Options).

Check Process

See Check Printing Process for Vendor Invoices (AP Vouchers)

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388