How to Process 1099 Forms

Step 8: Recommended 1099 Printing Options

NEC Reporting 

  1. IRS Copy (Skip if filing Online)
    1. File Mode: Select NEC Form
    2. Electronic: Select All 
    3. Format Information: Select 1099 NEC – Preprinted form
    4. Dollar Limit:  Enter 600.00
    5. Test print this form
      1. Starting Control: enter the first NEC vendor’s Control Number
      2. Ending Control:  enter the sixth NEC vendor’s Control Number.  (This will give you 2 pages)
      3. Print on plain paper, compare to IRS red copy.  If information is not aligned
      4. See 1099 Alignment Adjustments
    6. When plain paper copy looks to align, print once more on the IRS Red - Copy A NEC.
      1. If not aligned, go back to adjustments. 
      2. If aligned correctly print all: remove the Starting and Ending Control numbers, then print.
      3. Note: you may make Starting Control the seventh NEC Vendor to start there.
  2. The program does not print a 1096.  Please complete by hand.
  3. State Paper Filing (skip if filing on E-Tides)
    1. If in Pennsylvania companies with more than 10 employee W2s are required to file both W2 and 1099 on E-Tides.   Also if 10 or more 1099s then you are required to file 1099s on E-Tides.  How do I file the 1099-MISC? (custhelp.com)
    2. If paper filing
      1. File Mode: Select NEC Form
      2. Electronic: leave as All
      3. Format Information: Select 1099 NEC – Complete Copy 1
      4. Verify Starting and Ending Control are blank
      5. Use the paper that is 3 parts and blank on both sides L9BL
      6. Print
  4. Your Copy (skip if saving as PDF)
    1. Electronic: leave as All
    2. Format Information: Select 1099 NEC – Complete Copy C
    3. Use the paper that is 3 parts and blank on both sides L9BL, or use plain paper
    4. Print
  5. Your PDF Copy     Horizon recommends saving the file on a server that is backed up.
    1. File Mode: Select NEC Form
    2. Electronic: leave as All
    3. Format Information: Select 1099 NEC – Complete Copy B
    4. Preview
    5. Click the save icon   
    6. Change Save as Type: PDF Document(*.pdf)
    7. Select a folder to save in
    8. Enter a file name
    9. SAVE
  6. Vendor Copy
    1. File Mode: Select NEC Form
    2. Electronic: If using DocumentViewer for Landlords, Select NOT Electronic; Otherwise leave as All
    3. Format Information: Select 1099 NEC – Complete Copy B
    4. Use the paper that is 3 parts, blank on front, Instructions on back NECLMBL 
    5. Print

MISC Reporting 

  1. IRS Copy (Skip if filing Online)
    1. File Mode: Select MISC Form
    2. Electronic: Select All 
    3. Format Information: Select 1099 MISC – Preprinted form
    4. Dollar Limit:  Enter 600.00
    5. Test print this form
      1. Starting Control: enter the first MISC vendor’s Control Number
      2. Ending Control:  enter the fouth MISC vendor’s Control Number.  (This will give you 2 pages)
      3. Print on plain paper, compare to IRS red copy.  If information is not aligned, see 1099 Alignment Adjustments
    6. When plain paper copy looks to align, print once more on the IRS Red - Copy A MISC.
      1. If not aligned, go back to adjustments.  
      2. If aligned correctly print all: remove the Starting and Ending Control numbers, then print.
      3. Note: you may make Starting Control the fifth MISC Vendor to start there.
    7. The program does not print a 1096.  Please complete by hand.
  2. State Paper Filing  (skip is filing on E-Tides)
    1. If in Pennsylvania companies with more than 10 employee W2s are required to file both W2 and 1099 on E-Tides.   Also if 10 or more 1099s then you are required to file 1099s on E-Tides.  How do I file the 1099-MISC? (custhelp.com)
    2. If paper filing
      1. File Mode: Select MISC Form
      2. Electronic: leave as All
      3. Format Information: Select 1099 MISC – Complete Copy 1
      4. Verify Starting and Ending Control are blank
      5. Use the paper that is 2 parts and blank on both sides LMRNB
      6. Print
  3. Your Copy  (skip if saving as PDF)
    1. File Mode: Select MISC Form
    2. Electronic: leave as All
    3. Format Information: Select 1099 MISC – Complete Copy C
    4. Use the paper that is 2 parts and blank on both sides LMRNB, or use plain paper
    5. Print
  4. Your PDF Copy   Horizon recommends saving the file on a server that is backed up.
    1. File Mode: Select MISC Form
    2. Electronic: leave as All
    3. Format Information: Select 1099 MISC – Complete Copy B
    4. Preview
    5. Click the save icon    
    6. Change Save as Type: PDF Document(*.pdf)
    7. Select a folder to save in
    8. Enter a file name
    9. Click SAVE
  5. Vendor Copy
    1. File Mode: Select MISC Form
    2. Electronic: If using DocumentViewer for Landlords, Select NOT Electronic; Otherwise leave as All
    3. Format Information: Select 1099 MISC – Complete Copy B
    4. Use the paper that is 2 parts, blank on front, Instructions on back LMBL 
    5. Print

11/2021

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