Remove Extended Periods from a Fiscal Year

Extended periods (months) must be removed from the current fiscal year and a rebuild of the General Ledger completed before it is closed.

NAVIGATION: MAINTAIN menu > Accounting Period Master

  1. Using the Segment field, select the Accounting Period/Fiscal year
  2. Period Grid
    1. The extended monthly periods must be deleted before changing the top Fiscal Year information. The error message "Fix the Accounting Period Detail before Changing Dates" will appear if the periods in the grid do not match the dates in the top Fiscal Year information.
    2. In the lower grid, select the last line for the extended periods (months)
    3. Press DELETE to delete the line.  You will receive a confirmation box with the following message "Delete this line".  Press YES to delete the line NO will cancel the delete.  Never press YES if the confirmation box has "Delete this record".
    4. Continue deleting the lines for the extended periods until only the periods (months) for the current fiscal year are showing in the grid.
  3. Go to the top Fiscal Year Information
    1. In Extended, remove the date.
    2. Change Active Periods to number of periods (months) from Year Begin to Year End. Usually 12 months.
  5. Click APPLY  
  6. You will know the information has been saved with the Save and Apply buttons are gray and inactive.  
  7. Verify that the information at the top and in the grid is correct.  If not repeat the above steps.
  8. Click CLOSE

IMPORTANT - After these changes are completed you must Rebuild General Ledger Reporting before closing the year or running any GL reports.

12/2024

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388