Enter a Cash Receipt

Cash Receipt Entry

NAVIGATION: ACTIVITIES menu > Cash Receipts > Cash Receipt Entry

1. Enter or select the customer number and then press TAB
2. Enter the amount received and the appropriate payment code; press TAB
3. The date received and GL date will default to today’s date.  You can change these if you like and should both generally be the deposit date
4. You may optionally enter the check number and a comment
5. Open Item Applications tab
   1. In the Apply-To field, enter the Document number from the grid below (this is the document you want to offset the payment against.) Press TAB.
   2. The Amount to Apply will pre-fill with the receipt amount, if this is correct; continue hitting the Tab key until your transaction saves to the grid below.  You may also change the amount if necessary.  After changing the amount, press TAB until the transaction saves to the grid.
   3. If the amount paid is more than the document amount (amount owed.) Only apply the amount owed to that document.  
   4. After saving the first line of the transaction, you will be taken back to the Apply-To field.  Press TAB and the word OPEN will appear above the box.  
   5. In the Amount to Apply, enter the amount of the overpayment and hit the Tab Key until the transaction saves to the grid below.

Cash Receipts Edit List

NAVIGATION: ACTIVITIES menu > Cash Receipts > Cash Receipts Edit List

1. Enter the range of payment dates you are working on
2. Preview/print the edit list
3. If you need to correct an entry, go to Cash Receipts Entry and select by the Transaction # to correct

Post Cash Receipts

NAVIGATION: ACTIVITIES menu > Cash Receipts > Post Cash Receipts

1. Enter the appropriate dates
2. Click POST
3. When the posting is complete, preview/print the transaction register

2/2021

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388