How To Approve Purchase Orders for Payment Online
NAVIGATION: ACTIVITIES menu > Purchase Order Receiving > Approve Received Purchase Orders for Payment
NOTE: This program is only available if you have permission for access.
- Each Purchase order that has been received will be listed in the top half of the screen by receiver number
- To view the line items related to that PO/Receiving, click on the PO and the line items will be displayed on the bottom half of the screen
- When you select the PO, the program will provide a message if the PO has been completely received, just below the top grid
- Depending on your security privileges, you may be able to modify the purchase order before approving it for payment. The following items can be modified at this time:
- Quantity to AP
- AP Price
- Add a line item
- To change the price or quantity, place your mouse in the field for AP Qty or AP Price/Amt in the grid on the bottom half of the screen and make the necessary changes. Press TAB until the Approved Amount for Payment is updated
- To add a line item, press ADD ITEM and fill out information in the pop-up window as appropriate and press ADD INFORMATION
- If you make changes, you may print a final PO that incorporates the changes by pressing PRINT FINAL PO in the middle of the screen
- When you are finished making changes to the PO, press APPROVE SELECTED PO RECEIVING FOR PAYMENT
- The PO receiving will now be sent to Horizon Financials for AP Voucher Entry
7/2021