Revised: 02/18/2015
Go to Maintain>>Purchasing Tables>>Vendor Item Master
Enter the Vendor Item Number…this is the Vendor’s item or part number that you would use to order from the selected vendor.
Enter the Vendor’s description and then select your inventory item using the Browse button next to “Inventory Link”
Main Tab
Vendor Information
Select the vendor associated with this item using the Browse button for either the Vendor Number or Vendor Name.
The vendor’s cost, list and rank is optional.
Manufacturer Information
The manufacturer's part number and name is optional.
Ordering Information
Under “Ordering Information” select the unit of measure used to purchase this item from this vendor…ie. Each, Box, Case, etc.
The remainder of the information and check boxes in this section are optional. Note: Checking the Serialized Item box is for reference only. This box does not control the ability to add serial numbers for items during the receiving process.
Sell/Use Conversion Information
Under “Sell/Use Conversion Information” select the unit of measure you use to stock and use this item…this must be the same unit of measure selected for the “Stocking Unit” in the Inventory Item Master.
If the Sell or Use unit is different than the Ordering unit, you must enter a Conversion Factor. The conversion factor relates the ordering unit of measure to the stocking unit of measure. For example, if you order by the case and stock by “each”, you would need to enter a conversion factor. If a case contains 12 items, the conversion factor would be 12.
The Sell Price is optional but may be entered. This would be the base price you would sell or internally transfer this item at.
Supplemental Tab
On the “Supplemental” screen/tab you may enter search keys for this item. These would be key words to find this item by when entering a Purchase Order.
You may also enter the default Inventory General Ledger account here, although it is not recommended.
Notes
If you click on the “Notes” tab, you can enter optional information for your internal use regarding this item.
When you are finished, hit “Save” at the top of the Vendor Item Master
TIP
You can have more than 1 Vendor Item for a particular Inventory Item. This would be typical in the case of multiple vendors for 1 item, in which case you could use the Vendor Ranking on the “Main” screen to indicate the preference of vendors. You could also have multiple Vendor Items if you purchase the same Inventory Item in different quantities. For example if you purchase the same item in cases of 6 and 12, you would create 2 vendor items, with different Conversion Factors, and Link them to the same Inventory Item.