Setup Two Direct Deposit Accounts for an Employee

The Employee Master's direct deposit settings only allows for one bank account for the net pay to be deposited to.  

In order to have direct deposit split between two bank accounts, the second account has to be setup as a deduction. This is often done for a credit union, savings, etc.

This help file assumes that the Deduction/Benefit Code is already created. If the deduction has not been created, please see Payroll Deduction or Employer Expense Setup 

Employee Deduction

NAVIGATION: MAINTAIN menu > Employee Master

  1. Go to 6-Deductions/Expenses tab
  2. Setup an employee deduction for the second direct deposit bank account
    1. Select a deduction code that will be used for direct deposit ACH transactions only.
      1. Note:  All employees set to use this deduction code must also have the ACH/EFT entered.  Once the code is set to send as ACH then it will post all of the employee's information as if it was sent in the ACH file.  If an employee has the code and no ACH/EFT Setup the ACH file will be less than the posted amounts.
    2. Review, enter or edit the Cycle, DGR Code, Fed Pre-Tax and State Pre-Tax selections.
    3. You can make this for a specific "$ - Dollar Amount" or "N - Net Based Percent".  If you use Net Based Percent, payroll will calculate earnings and all other deductions to find the net amount.  Then it will allocate the % of net to this deduction.  The remaining % will go to the normal direct deposit account.
    4. Press the ACH/EFT Setup button
    5. In the entry view that opens enter the bank's Routing Number, employee's Account Number and Account Type
    6. For the EFT Type, select Standard ACH Deposit
    7. Press OK and Tab to have the deduction drop into the grid
  3. Click SAVE
  4. Close the Employee Master

Payroll Settings

NAVIGATION: SETTINGS menu > Payroll Settings

  1. Click the Report Control/AP Control tab to open it
  2. Place a checkmark in the Automatic Processing of Payroll Checks if it is not already checked.
  3. Select a pay group for A/P Paygroup for Checks
  4. Click SAVE

Deduction/Benefit Master

Setup the deduction code to process as an electronic payment.

NAVIGATION: MAINTAIN menu > Deduction/Benefit Master

  1. Select the deduction code
  2. Click the Accounts Payable Interface tab to open it
  3. Select the Vendor Number to be paid
  4. Select the Recurring Entry Number that has been setup for this deduction
    1. If there is no Recurring AP setup yet, see Recurring Accounts Payable Setup in the Financial module.
  5. Select the AP Recurring Frequency. This is usually Payroll (Every Pay)
  6. Select the correct Payment Frequency - usually Every Pay
  7. Select the Processing Mode - "Auto Payment/Check Process" will allow this deduction to be used in the Payroll AP Wizard
  8. Place a checkmark in Electronic Payment
  9. Check # may be left blank.  If you would like all of the written checks to use the same check number, then enter a check number below 100.
  10. Click SAVE

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388