Earnings/Expense Registers

Earning Register - By Department

Follow these steps to generate an earnings register by department for the date range entered.

NAVIGATION: REPORTS menu > General Ledger Reports > Earnings/Expense Registers > Earning Register By Department

  1. Dept Code
    1. Enter or select a department code for the report.
    2. This field may be left blank to generate a report for all departments.
  2. Start Date: Enter or select a beginning date for the report range.
  3. End Date: Enter or select an ending date for the report range.
  4. Preview or print the report (see Report Preview, Print and Save Options)

Expense Register - By General Ledger Account

Follow these steps to generate an expense register for the general ledger account number and date range entered.

NAVIGATION: REPORTS menu > General Ledger Reports > Earnings/Expense Registers > Earning Register - By General Ledger Account

  1. Company: enter or select a company; leave blank for all
  2. Account Number: Enter or select an account number for the report.
  3. Description: The description for the selected account number will be displayed.
  4. Date Range (Using Transaction Date for Expenses, Pay Date for Liabilities)
    1. Start Date: Enter or select a beginning date for the transaction or pay date range.
    2. End Date: Enter or select an ending date for the transaction or pay date range.
  5. Preview or print the report (see Report Preview, Print and Save Options)

Expense Register - By Employee

Follow these steps to generate a report, by employee, showing earnings and benefit expense totals. The report shows the breakdown which includes each combination of ledger, account number, earnings code, amount and percent of gross for the totals. The report can be used as an audit report to show actual distribution of wages and benefits per employee.

NAVIGATION: REPORTS menu > General Ledger Reports > Earnings/Expense Registers > Earning Register - By Employee

  1. Employee No: Enter or select an Employee Number for the report or leave blank to include all employees.
  2. Last Name, First and Middle: If an employee number is selected for the report, the Last Name, First and Middle name of the employee will be displayed.
  3. Date Mode: Select one of the following Date Modes for the report:
    1. Expense Date - The Start and End Dates will be based on the payroll expense date, usually the last day of the payroll period.  Also included are accrual dates from the Pay Date Master and manual checks by their time card date.
    2. Pay Date - The Start and End Dates will be based on payroll check dates and will include manual checks by their check date.
  4. Start Date
    1. Enter or select a beginning date for the report range.  
    2. The date range will be based on the date mode that has been selected.
  5. End Date
    1. Enter or select an ending date for the report range.
    2. The date range will be based on the date mode that has been selected.
  6. Preview or print the report (see Report Preview, Print and Save Options)

12/2023

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