Print Batch Letters

This process is used to select a merge letter template that will be printed for the selected employees.

NAVIGATION: REPORTS menu > Print Batch Letters

  1. Letter Code: Select a merge letter template using the Letter Code assigned in Merge Setup.
  2. Description: The Description of the selected letter template will be displayed.
  3. Department
    1. Enter or select a Department using the Department Browse.
    2. Departments are setup and maintained in the Department Code Master.
    3. Department may be left blank if it will not be used in the selection process.
  4. Description: The Description of the selected department will be displayed, if applicable.
  5. Selection Type: Select one of the following selection options:
    1. No Date Selections
    2. Hire Date
    3. Anniversary Date
  6. From Date
    1. If Hire or Anniversary Date was selected as a date Selection Type, enter a beginning date for the date range.
    2. If No Date Selection is the Selection Type, leave this field blank.
  7. To Date
    1. If Hire or Anniversary Date was selected as a date Selection Type, enter an ending date for the date range.
    2. If No Date Selection is the Selection Type, leave this field blank.
  8. Build from Selections
    1. Press the Build from Selections button to populate the Employee Grid based on the selection criteria used.
    2. Employees in the grid will automatically be selected to have the selected letter printed out.
    3. Displayed employees may be unselected by clicking in the select box to remove the check mark.
  9. Letter Date
    1. The Letter Date will default to the current date which may be changed.
    2. Letter Date is a variable that may be used in a letter template.
  10. Print Batch
    1. Click the Print Batch button to open a print dialog box.  
    2. Select a printer and press Print or OK to print the letter for the selected employees.
  11. Preview or print the report (see Report Preview, Print and Save Options)

12/2023

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