Revised:  04/27/11

Employee Labels

Go to Lists>>Employee Labels

This program will generate labels to print for employees based upon the selections entered.  

Function Bar

At the top of the view are the following functions:

• Preview

• Print

• Print with Setup

• Email

• Export

• Clear Selections

Selections

Employee Type

Select one of the following options or leave at <<All>>:

• <<All>>

• Hourly

• Salary

Pay Frequency

Select one of the following pay frequencies to print labels for:

• <<All>>

• Weekly

• Biweekly

• Semi-Monthly

• Monthly

Department

To print labels for employees within a specific department select the appropriate department.  To print labels for employees within all departments or if you do not use departments, leave the department field blank.

Layout

Use lines 1 through 5 will default to:

• Employee Name

• Employee Address 1

• Employee Address 2

• Employee City/State/Zip

• <<Blank>>

 Information from one of the following may be selected for any one of the lines:

• <<Blank>>

• <<NOT USED>>

• Employee Number

• Employee Name

• Employee Address Line 1

• Employee Address Line 2

• Employee City, State and Zip

• Employee Department

• Employee Social Security Number

• Employee Badge Number

Indent

Enter a number to adjust the printing of the labels on the left side.  The number entered does not affect preview.

Label Sort Order

Select one of the following orders to print labels in:

• Employee Name

• Employee Number

• Department

Label Options

Pick Label

Clicking this button opens a browse box where you can pick label formats by manufacturer.

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Label Setup

The diagram at the top illustrates where the information you will be inputting will affect the design of the label.

The utility program has default information as shown in the picture above.  Make adjustments to the information to change the printable area on a label.

Draw Label Box

Click in this field to insert a check mark indicating that a box should be drawn around the label when it is printed.

Draw Box only in preview

Click in this field to insert a check mark indicating that boxes should be drawn around label information when it is previewed but the boxes should not print on the actual label.

Top Down

Check this box to have the label information previewed and printed in columns instead of rows

OK

Click the OK button to accept the changes you have made for the labels and close the Label Setup program.

Cancel

Click the Label Setup cancel button to close the setup program without saving any of the changes.

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Label Copies

Enter the number of labels for each employee to print.

Labels to Skip

When a number is entered into this field, the program will skip over those labels without printing.  

Use this field to "skip" labels that have previously been printed on or removed from the page.