End of Month Process

Follow the steps below to complete the end of month process.

Rent Change Review Report

Review the report which shows all HAP Payments that changed from the previous month. Correct any identified issues before proceeding. If the report is accurate, proceed to next step.  

NAVIGATION: ACCOUNTING menu > Accounting Preparation > Rent Change Review

  1. Payment Cycle: enter or select a payment cycle from the list
  2. Effective Date: enter or select the Effective Date (date of checks)
  3. Sort Order: select the sort order of the report; options include:
    1. Landlord Number
    2. Tenant Name
    3. Action/Tenant Name
    4. Project/Tenant Name
    5. Tenant Number
  4. Selections
    1. Selection options are available to generate specific information on the report.
    2. Uncheck or check areas to exclude or include on the report.
  5. Preview or print the report (see Report Preview, Print and Save Options).
  6. If the report is not accurate, make appropriate changes and preview or print the report again to review the changes made.

Rent Change Update

The update process will move the HAP amount from the Rent Calculation Screen to the Payment Data Screen.

NAVIGATION: ACCOUNTING menu > Accounting Preparation > Rent Change Update

  1. Payment Cycle: enter or select a payment cycle from the list
  2. Effective Date: enter or select the Effective Date (date of checks and the same date used in the Rent Change Review Process)
  3. Click UPDATE

Accounting Preparation Edit List

The edit list will show the user what is going to be paid for the month.

NAVIGATION: ACCOUNTING menu > Accounting Preparation > Accounting Edit List

  1. Payment Cycle: enter or select a payment cycle from the list
  2. Effective Date: enter or select the Effective Date (date of checks and the same date used in the Rent Change Update)
  3. Sort Order: select the sort order of the report; options include:
    1. Project
    2. Landlord/Vendor Number
    3. Tenant Name
    4. Landlord Name
    5. Project/Tenant
  4. Selections
    1. Selection options are available to generate specific information on the report.
    2. Uncheck or check areas to exclude or include on the report.
  5. Preview or print the report (see Report Preview, Print and Save Options).

Accounting Post

This process will post the HAP amounts to Section 8 Payables.

NAVIGATION: ACCOUNTING menu > Accounting Preparation > Accounting Post

  1. Payment Cycle: enter or select a payment cycle from the list
  2. Effective Date: enter or select the Effective Date (date of checks)
  3. Click START POST
  4. After the process is complete, preview or print the report (see Report Preview, Print and Save Options).

To continue with processing checks, see Select Vouchers and Process Checks

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388