Cancel a Payment - Cancellation Voucher
This process is used to cancel (remove) a POSTED voucher that you do not intend to pay. Follow this process to cancel different kinds of payments, i.e., landlord payments, port out payments, tenant payments, utility payments, FSS payments, etc.
Voucher Entry
NAVIGATION: ACCOUNTING menu > Section 8 Payable Vouchers > Voucher Entry
- On the QUICKLINKS toolbar, click the SPECIAL VOUCHERS button
- Select CANCELLATION VOUCHER from the drop down
- The Voucher Cancellation Grid will open
- Choose the Vendor from the drop down box
- Choose the Cycle from the drop down box
- Click Rebuild Grid at the bottom of the view
- Click in the box to checkmark the voucher you need to cancel
- Enter the Transaction Date at the bottom of the view. This is the date you want the voucher to be cancelled in the General Ledger.
- Click the Create Cancellation Voucher button – this will create a negative voucher that will cancel your original entry and take you back to the Voucher Entry Screen.
- You may view the newly created cancellation voucher by clicking the drop down next to Vendor # and choosing the cancellation voucher from the list.
- Close the Voucher Entry Screen and run the Voucher Edit List
Voucher Edit List
NAVIGATION: ACCOUNTING menu > Section 8 Payable Vouchers > Voucher Edit List
- Select a Display Order - by entry or vendor number
- Select a Cycle or leave blank for all.
- Click Preview or Print to review the voucher entries.
- If you need to edit the cancellation voucher, go back to the Section 8 Voucher Entry screen and choose the voucher from the Vendor # drop down and make corrections.
- If no corrections, print or close.
- Preview or print the report (see Report Preview, Print and Save Options).
Post Vouchers
NAVIGATION: ACCOUNTING menu > Section 8 Payable Vouchers > Post Vouchers
- Select a Cycle.
- Click START POST
- Click YES to review the posting register.
- Preview or print the report (see Report Preview, Print and Save Options).
1/2024