Check Book Master

The check book master is used to setup new check books or edit existing check books.

NAVIGATION: MAINTAIN menu > Accounting Tables > Check Books

  1. Checkbook ID field – enter a unique checkbook identifier. The ID may be numerical, alphabetical, or a combination of both, i.e., 10, C010, CB10. Although the field will accept up to 15 characters in length, the checkbook ID should be no more than 4 characters in length. It may be associated with a general ledger cash or savings account number.
  2. Enter a Description for the checkbook.
  3. GENERAL TAB
    1. Enter the bank route number if checks are printed on blank check stock. If checks are printed on pre-printed check stock, this field may be left blank.
    2. The type should be Standard Checking.
    3. Enter the Account Number assigned by the bank. This field may be left blank unless your check format prints this information on your checks.
    4. Enter in the last check number used or one number less than the starting check number in the Last Check #1 field. Check numbers cannot be restarted/reused within a check book ID.
    5. Enter the last electronic number used in the Last Electronic field. This is an arbitrary number; the program will then sequentially assign a number to electronic/EFT payments.
    6. Description 1 & 2 are available for users to enter any additional description for the check books. These fields may be left blank.
    7. Check Format - Leave this field blank. Only use this field if instructed by a Horizon Technician. A default check format is set in Settings > Section 8 Accounting under Check/ACH/Card Setup.
    8. Control how checks print by changing the Print Order. The options are by Vendor Name or Vendor Number.
    9. G/L Number - select the general ledger cash account number that is associated/linked with the check book. This account number is needed if Receipt Processing or Unclaimed Property will be used in the Financial module. This field may be left blank if Receipt Entry or Unclaimed Property are not used.
    10. Segment - If using GL balancing control, enter the control segment value that this checkbook is in.
    11. Unclaimed G/L - If, in the Financial module, the Unclaimed Property process will be used, enter or select a general ledger account number to serve as the liability account when unclaimed entries are created. This field may be left blank if the unclaimed process will not be used.
  4. CHECK LAYOUT INFORMATION TAB
    1. Company Information - If the company information is not preprinted on the checks, enter the company name, address, city, state and zip on the fields below. Otherwise leave these fields blank. A special check format may be needed to print the information on the blank check paper.
    2. Bank Information - Enter Bank name and address in these fields for printing on blank check stock. If using pre-printed checks, leave these fields blank.
    3. Adjustments - Vertical, horizontal and justification are used with some check formats to adjust where the company and bank information will print.
  5. STUB LAYOUT INFORMATION TAB
    1. First Stub Description - This area is only used with some check formats. If your check is preprinted with this information, leave this field blank. The same description may be entered for both the first and second stub descriptions.
    2. Second Stub Description - Enter a description to print on the second check stub. This area is only used with some check formats. If your check is preprinted with this information, leave this field blank. The same description may be entered for both the first and second stub descriptions.
    3. Enter numerical adjustments for the First and Second Stub, if needed. This information is only used with adjustable check formats used to print stub information on blank check stock.
  6. SIGNATURE/LOGO SETUP TAB
    1. Logo Path/File - To print your company logo on your checks, input the system path and name of the file in this field, i.e., H:\HorizonSoftware\somecompanylogo.bmp. This is not a required field and may be left blank. This feature is only available if the check format supports it.
    2. Logo Position Fields - Enter numerical information for the position fields or contact a Horizon Technician for assistance with Logo Position.
    3. Signature Path\File - To print signature(s) on your checks, input the system path and name of the file in this field, i.e., H:\HorizonSoftware\somesignature.bmp. This is not a required field and may be left blank. This feature is only available if the check format supports it.
    4. Signature Position Fields - Enter numerical information for the position fields or contact a Horizon Technician for assistance with signature positions.
    5. You may password protect the ability to print signatures on checks by inserting a check in the Require Password field. Checks can still be printed without inputting the password during a check run, but the signatures will not print on the checks.
      1. NOTE: Once passwords have been required and setup, the system will not allow the removal of the require password check until the passwords have been removed.
    6. ADD/CHANGE PASSWORD brings up the Add/Change Checkbook Password utility when Require Password has been checked.
      1. Old Password - when adding a password for the first time, leave this field blank as there is no old password. When changing the password, enter the current password in this field.
      2. New Password - Enter the new password in this field.
      3. Reenter Password - Enter the new password again in this field. If you enter the new password incorrectly you receive an error message.
    7. Signature Limit – A dollar amount may be entered, if applicable. The program will not print signatures on any check whose dollar amount is greater than the dollar amount entered here.
  7. FORMAT ADJUSTMENTS TAB
    1. Format adjustments are used with some check formats. Contact a Horizon Technician for assistance.
  8. POSITIVE PAY TAB
    1. Positive Pay information is used in the Financial module. This page may be left blank for Section 8.
    2. If this checkbook will be used for Positive Pay in the Financial module's Create Positive Pay program, the information in this section should be filled in according to the bank's specifications. If you need assistance, please call the Horizon Help Desk.
    3. General Setup Tab
      1. Select one of the Pospay Format options.
      2. Enter the network path and folder information where the created file will be saved, i.e., H:\HorizonSoftware\Pospay.
      3. Enter the FTP Address give to you by the bank. This is where the file is to be sent.
      4. Enter the User Name assigned or crated for the bank transfer
      5. Enter the Password assigned or created for the bank transfer.
    4. Signing and Encrypting Tab
      1. Enter the Signing Key(s) for the transfer
      2. Enter the Encrypting Key(s) for the transfer
  9. Click SAVE

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388