Process Cash Receipts
This area may be used to manually enter cash receipts that are related to your system billing data but were not received via an electronic ACH credit directly to your bank. Typically, this will be for paper check transactions or cash payments.
Cash Receipts Entry
NAVIGATION: RECEIPTS/835 menu > Cash Receipts > Cash Receipts Entry
- In the PAYOR INFORMATION section, select the payor number or payor name you are receiving the cash payment from.
- In the PAYMENT INFORMATION section enter:
- Payment amount;
- Payment code (typically 1000 standard payment code);
- Receivable group (typically 1000 standard AR group);
- Date received;
- G/L date; and
- Check number (if applicable).
- If the payment is for an adjustment, complete the ADJUSTMENT INFORMATION section.
- Click SAVE at the top of the screen.
- If you completed the 835 process properly, the payment amount will appear in the cash receipts area so you can process the deposit. Click the browse button next to TRANSACTION # field. You will see the 835 payments that have been processed and moved to the cash receipts entry area.
Cash Receipts Edit List
NAVIGATION: RECEIPTS/835 menu > Cash Receipts > Cash Receipts Edit List
- In the PAYMENT CODE field, select the appropriate Payment Code (typically 1000).
- In the DATE SELECTION fields, enter the start and end dates.
- In the DISPLAY ORDER section, you can choose how you want the report to be grouped – by entry order or by payor.
- Place a check mark in the NOTIFY box and click the RUN REPORT icon.
- Review the report to make sure the total received on the last page of the report and ensure that the total matches your total deposits for the date range selected.
- DO NOT CONTINUE if the total does not match the deposit. If the totals do not match, you need to find the discrepancies before proceeding with the deposit.
Post Cash Receipts
This process will post cash receipts in the system. This process should be run when a bank deposit is made. Remember, at this point in the process the cash receipts include any payor (PROMISe) payments and cash payments received.
NAVIGATION: RECEIPTS/835 menu > Cash Receipts > Post Cash Receipts
- In the PAYMENT CODE field, select the appropriate Payment Code (typically 1000).
- In the DATE SELECTION fields, enter the start and end date.
- In the DEPOSIT DATE field, enter the date the deposit was taken to the bank.
- Place a check mark in the NOTIFY box and click the POST icon.
- The Cash Receipts Register report will be generated. Be sure the total amount on the report matches the amount deposited at the bank.
4/2023