Create Accounts Receivable

This process will create aged accounts receivable and post the detail to history for all claims.  If you do not use the Horizon financial package, this process will provide you with the information to record revenue in your general ledger.

Make sure AR is created after you submit your EDI billing file or 835 files will not process properly. Creating AR is required for processing voids and adjustments.

Review AR

This report will show the billing to be posted to A/R and revenue based on the payor and date selections. The end of the report will also show the revenue and A/R account breakdown.

NAVIGATION:  BILLING/AR menu > A/R Edit List

1. In the PAYOR GROUP field, select PROMISe.
2. Enter the start and end date in the DATE SELECTION fields.  
3. Place a check mark in the NOTIFY box and click the RUN REPORT icon.  

Once the Create AR process is completed, the billing is moved to history.  If you try to run an AR edit list for the same time period the AR was created, the report will be blank.

NAVIGATION:  BILLING/AR menu > Create Accounts Receivable

1. In the PAYOR GROUP field, select PROMISe.
2. In the DATE SELECTION field, enter the end date of the billing period.
3. Place a check mark in the NOTIFY box and click the CREATE AR icon.  
   1. This process will take some time since it is posting the claims detail to history for all claims in the billing period.  You will be able to continue working in other areas of the system while this is processing.
4. Once this process is complete, you will review the Accounts Receivable Transaction Register report.  On the last page, the total amount billed should match the amount billed in the previous steps.
5. Important points to remember:
   1. If a service is marked as paid through this process, the actual service entry will be moved to history and locked so no edits can be made.
   2. Once you create AR, if you attempt to process the AR Edit List for the same time frame, the report will be blank.

4/2023