View a Checkbook

NAVIGATION: ACTIVITIES menu > Checkbook Activities > View Check Book

  1. In the CHECKBOOK field, enter or select the checkbook ID for the checkbook you want to view the activity.
  2. Description: Displays the description/name of the selected check book.
  3. List From: Enter or select a List From date for the check book.  All entries from this date to the present date will be displayed.
  4. Check Book Detail Grid displays the following information:
    1. Ref Number: This column displays the information entered as the reference or the check number/information assigned by the program.
    2. Date: Displays the date of an entry.
    3. SRC: Displays the source of the entry.
    4. Description/Memo: Displays the vendor name or memo for each entry.
    5. X: If an entry has a check mark in this field, it has been cleared.  Entries that are unchecked have not been cleared.  Clearing is done in the Check Book Reconciliation program.
    6. Amount: Displays the amount of the entry.  Negative numbers (checks/charges) are shown in parenthesis.
    7. Balance: Displays the running balance in the selected checkbook.  Balances may be updated/recalculated by running the Update Running Balance program.
    8. Void: Entries pertaining to a voided check will have the word Void displayed in this column.  Entries pertaining to an unclaimed check will have [P] Unc displayed for the original check entry and [U] Unc for the offsetting entry for unclaimed checks.
    9. Cleared Date: Move the bottom scroll bar to the right to view this column.  Displays the date the entry was cleared, if applicable.
    10. Date Voided: Move the bottom scroll bar to the right to view this column.  Displays the date the entry was voided, if applicable.
  5. Click Print Checkbook: The Checkbook Listing screen will appear.
    1. Checkbook
      1. The Check Book ID should default to the check book the user was viewing.  
      2. If the Check Book ID or Name is not shown, it may be selected. Click the browse button to select a different checkbook.
    2. Date Information
      1. Date Selection: the default is This Month. Use the drop down to select a different time frame
      2. Start/End Date: use the date selection to select a time frame or manually type a start and end date range.
    3. Place a check mark in the NOTIFY box and click the RUN REPORT icon.
    4. Go to your Dashboard.
    5. You will see Checkbook Listing in the dashboard grid. Click the paperclip before the name to download/open an Excel file.

11/2023

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