Void a Check

Follow the steps below to void a check that was processed in the system. After you post a void voucher, the expense will be reversed in the client's account. To reissue a new check, re-enter and post the transaction in Expense Entry; then print checks.

NAVIGATION:  ACTIVITIES menu > Payable Vouchers > Voucher Entry

  1. In the SPECIAL VOUCHERS section (top right), use the drop down to select VOID CHECK.
  2. Click the SELECT button.
  3. The Void Check Selection dialog box will open.
  4. Select the Check Book ID.
  5. Enter the check number to be voided in both the Starting and Ending Check fields.
    1. If you do not have the exact check number or if you have several checks to void, enter a range of check numbers in the Starting and Ending Check fields.  
  6. Click the BUILD SELECTION GRID button to populate the grid with the check number(s).
  7. Place a check mark in the box next to the check/checks you need to void.
  8. Enter the Transaction Date (located at the bottom of the grid).  
    1. This is the date the voided check will be added back to the client balance and to the checkbook.  
    2. It is very important to have a Transaction Date in this field.  
    3. Horizon recommends that you do not use a date earlier than Bank Reconciliations have been completed for.
  9. Click the CREATE VOID button.  
    1. This will create a negative voucher that, when posted, will void the check and reverse all entries from the original voucher and check processing.  
    2. This will also enter a Void entry in the Client's account to return the funds.  
    3. Do not alter the created voucher, it needs to post as is.
  10. Proceed to review the void voucher.

Voucher Edit List

NAVIGATION:  ACTIVITIES menu > Payable Vouchers > Voucher Edit List

  1. Select the Pay Group
  2. Source Selections: uncheck everything except Voids
  3. Check the NOTIFY box and then click the RUN REPORT button.  When the edit list is completed, a prompt will appear to open the report.  
  4. Remember, Void vouchers that have been created during this process should not be altered.

Post Vouchers

NAVIGATION:  ACTIVITIES menu > Payable Vouchers > Post Vouchers

  1. Select the Pay Group
  2. Voucher Number: enter a specific voucher number to post one voucher from among many. If posting all vouchers, leave this field blank.
  3. Source Selections: uncheck everything except Voids
  4. Check the NOTIFY box and then click the RUN REPORT button.  When the posting is completed, a prompt will appear to open the report.  
  5. Print the Posting Register for your records


 This feature is only available if your site is setup at an Enterprise level (you see the Check Processing menu).

7/2024

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388