Process Checks Using the Check Processing Wizard

The Check Processing Wizard allows you to process checks for posted expenses (vouchers). Once a check run is started for a checkbook, the checkbook is locked to all other users until the check run is posted.

NAVIGATION: CHECK PROCESSING menu > Check Processing Wizard

Checkbook Selection

  1. In the PAY GROUP field, enter or select a paygroup
  2. The Check Book ID will auto fill based on the paygroup selected
  3. Enter the date of the check in the CHECK DATE field. This is the date that will print on the checks and will post to the checkbook.
  4. Process Vouchers Already Selected by
    1. Users that have already selected vouchers using the Check Processing Wizard or the Voucher Selection Grid will be displayed in the window.  
    2. Insert a check in one or more of the boxes to select the user and their vouchers.
    3. If vouchers were not selected, this window will be blank.  
    4. Vouchers may be selected on the Check Processing - Voucher Selection page of the wizard.
    5. Press SELECT ALL to select all of the displayed users.
    6. Press UNSELECT ALL to remove the selecting check from all of the displayed users.
  5. Click NEXT.

Voucher Selection

  1. A list of all the posted vouchers will be displayed.
  2. If vouchers were selected in the Voucher Selection Grid before starting the Check Processing Wizard, the same vouchers will be checked in this step.
  3. If no vouchers were selected, review the list of displayed vouchers and select the invoices you would like to pay.
  4. Check the first column for each invoice you want to pay.
  5. Use the SELECT ALL or DESELECT ALL buttons at the bottom of the screen to quickly check/uncheck all vouchers.
  6. Change the order of the vouchers listed by using the SORT ORDER drop down.  Options include:
    1. Vendor Number Order
    2. Voucher Order
    3. Due Date Order
    4. Vendor Name Order
    5. Vendor #/ Invoice #
  7. Footer Information: As you change the voucher selections, at the bottom of the screen will update for the checkbook selected.
    1. Amount to Apply: Displays the total amount that will be paid for all selected vouchers.
    2. Discount To Take: Displays the total of the Dsc Take column for the selected vouchers.
    3. Net Cash Requirement: Displays the total cash required to pay the selected invoices.
    4. Starting Balance: Displays the starting balance for the checkbook selected.
    5. Ending Balance: Displays the ending balance for the checkbook selected.
  8. Click NEXT.

Print Paper Checks

  1. Starting Check #: The check number shown here will be the number assigned to the first check that will be printed.  Verify that the number is correct.  
    1. If the number is correct, proceed on to the next step
    2. If the number is incorrect, change the number to the correct number and go on to the next step
    3. If the program will not accept the changed check number, close and review the Last Check #1 in the check book master.
  2. Click CREATE CHECKS.
  3. The checks will be displayed in the right side of the screen.
  4. Print the checks by clicking the PRINT icon.
  5. Click NEXT.

Verify Printed Checks

  1. If you have printed the checks before entering this view, the Check Number, Vendor Name, Amount of the check will be shown and they will be marked as "Printed".
  2. Verify that all the checks are printed correctly by looking through the checks to make sure no checks were skipped or jammed, i.e., check 1234 to vendor ABC Company for $25.15 is what actually printed on the paper check 1234
  3. If checks have not printed correctly use the clear/void options to reprint checks.
    1. CLEAR: Use CLEAR to indicate that a check or checks did not print correctly and the check number is still available for use.  FOR EXAMPLE: Checks did not print at all or were sent to the wrong printer and printed on plain paper.
      1. Place a check before each check line that needs cleared and reprinted, then click CLEAR.
      2. In the window, the check number will be 0 and the lines that were cleared will be marked "Set to Print" for each line that was cleared.
      3. Press BACK to return to the Print Check view.
      4. Make sure the starting check number is the correct.
      5. Click CREATE CHECKS.
      6. Click NEXT
    2. VOID: Use VOID to indicate that a check or checks did not print correctly and the check number cannot be used again. FOR EXAMPLE:  Checks jammed during the print process and some checks were damaged.
      1. Place a check before each check line that needs to be voided and reprinted, then press VOID.
      2. The check number(s) will be marked "Void"
      3. A duplicate entry will be displayed with the check number as 0 and marked as "Set to Print"
      4. Press BACK to return to the Print Check view.
      5. Make sure the starting check number is the correct.
      6. Click CREATE CHECKS.
      7. Click NEXT
  4. Press NEXT to go to Check Processing - Print ACH forms

Voided and cleared checks may be reprinted all at one time, they do not have to be reprinted separately.

Create ACH Payment

This section of check processing is for printing ACH stubs for vendors that have been setup for ACH payment.  If there are no ACH payments selected this screen will not be displayed.

  1. Click CREATE ACH FORMS.
  2. If the vendor is setup to have an ACH form printed in the Vendor Master, the forms will be displayed.
  3. Print the forms by clicking the PRINT icon.
  4. Click NEXT.

ACH Verification

If there are no ACH payments selected this screen will not be displayed.

  1. The ACH verification view is used to clear ACH stubs.  
  2. If ACH forms printed correctly, click Next to continue.
  3. Visually verify that all the ACH forms are printed correctly
  4. Use CLEAR to indicate that an ACH form did not print correctly and the ACH number is still available for use.  
    1. FOR EXAMPLE:  Forms did not print at all or were sent to the wrong printer.
    2. Place a check before each ACH line that needs cleared and reprinted, then press CLEAR.
    3. The ACH number will be 0 and the lines that were cleared will be marked "Set to Print" for each line that was cleared.
    4. Press BACK to return to the Print ACH Forms view.
    5. Make sure the starting ACH number is the correct
    6. Prnt the cleared forms.

Create Electronic Payment

This section of check processing is for printing electronic payment stubs for vendors that have been setup for Other Electronic payment.  If there are no electronic payments selected this screen will not be displayed.

  1. Click CREATE ELECTRONIC FORMS.
  2. If the vendor is setup to have an electronic form printed in the Vendor Master, the forms will be displayed.
  3. Print the forms by clicking the PRINT icon.
  4. Click NEXT.

Electronic Payment Verification

  1. Verify all payments have the status of PRINTED.
  2. Click NEXT.

Post Checks

 This step MUST be completed in order for the printed checks, ACH, and electronic payments to be posted/sent to the Checkbook and Vendor History.

  1. Click FINISH to post the checks/forms.
  2. Go to the DASHBOARD.
  3. When the posting process has finished, the POST CHECKS process will show a COMPLETED status.
  4. Click the link to view the check register report.
    1. Horizon recommends saving/printing the report for your records.

Cancel Check Run

  1. At any point in the check process wizard, you can click CANCEL to close the check run. 
  2. The check book will still be locked for any other check processing.  
  3. This check processing job must be posted or canceled to unlock the checkbook.
  4. If you CANCEL a check run, when you go back to the Check Processing Wizard, you will go to the step you were at when you cancelled.

11/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388