Client Master - Setup an Individual Checkbook

If you print checks from the system, Horizon will work with you during implementation to setup your check layout.  

If you use the system to print checks from multiple check books, the checkbooks need setup exactly the same.  

NAVIGATION: CLIENT MASTER > Main Tab

  1. In the CLIENT NUMBER or LAST NAME field, enter or select the client you want to create a check book for.
  2. On the MAIN tab, click the CREATE PAY GROUP button.
  3. The CREATE PAY GROUP dialog box will appear.
    1. In the PAY GROUP CODE field, enter the type of the account, i.e., CB for checkbook, PC for petty cash, etc. 
      1. Keep the code consistent with other existing check books.
      2. The system will automatically add the client number to the checkbook.  For example, if you selected client #57 and type CB - the code created will be 57-CB.
    2. In the DESCRIPTION field, type the full description of the checkbook, i.e., Jane Doe Checkbook.
      1. Keep the description consistent with other existing check books.
    3. Click the CREATE button.
  4. The CHECKBOOK MASTER dialog box will appear.  The new checkbook created in Step 3 will be selected.
  5. In the header, you will see the Check Book ID created.
  6. Review and edit the description.
  7. GENERAL Tab
    1. Route: Enter the bank routing number if checks are printed on blank check stock.  If checks are printed on pre-printed check stock, this field may be left blank.
    2. Account: Enter the Account Number assigned by the bank if checks are printed on blank check stock. This field may be left blank if you use pre-printed check stock.
    3. Last Electronic: Enter in the last electronic number used.  This is an arbitrary number, the program will then sequentially assign a number to electronic/EFT payments.
    4. Description #2: available for users to enter any additional information for the check book. This field may be left blank as it is not used by the system.
    5. Print Order: may be set to Vendor Name or Vendor Number.  Check printing will use the selected order.
    6. Type: Select a Type from the list, typically this should be Standard Bank Account.  If you feel you need a different selection from the menu, please contact Horizon.
    7. Last Check #1: Enter in the last check number used, or one number less than the starting check number.
      1. Check numbers cannot be restarted/reused within a Check Book.  
      2. If you need to restart or reuse check numbers, please setup a new Check Book ID.
    8. Description #1: : available for users to enter any additional information for the check book. This field may be left blank as it is not used by the system.
    9. Check Format: depending on your setup, leave this field blank or enter the code as instructed by Horizon.
    10. Use Check Overflow Sheet: when processing checks, if the detail on a stub is too long to fit on one stub, after the all checks print in the checkrun, the next step will be to print the overflow sheets on blank paper.
  8. CHECK LAYOUT INFORMATION Tab
    1. Check Layout Information may be skipped if you are using pre-printed check stock and not blank check stock.
    2. If you are using blank check stock, this information must be completed.
    3. Company Information: If the company information is not preprinted on the checks, enter the company name, address, city, state and zip on the Line 1 through 5 below. Otherwise leave these fields blank.  A special check format is needed to print the information on blank check paper.
    4. Bank Information: Enter the bank name and address in these fields for printing on blank check stock.  If using pre-printed checks, leave these fields blank.
    5. Adjustments - Vertical, Horizontal and Justification information are used with some check formats to adjust where the company and bank information will print.
  9. STUB LAYOUT INFORMATION Tab - stub descriptions
    1. Stub Layout Information may be skipped if you are using pre-printed check stock and not blank check stock.
    2. First Stub Description - This area is only used with some check formats.  If your check is preprinted with this information, leave this field blank.  The same description may be entered for both the first and second stub descriptions.
    3. Second Stub Description - Enter a description to print on the second check stub.  This area is only used with some check formats.  If your check is preprinted with this information, leave this field blank.  The same description may be entered for both the first and second stub descriptions.
    4. Enter numerical Vertical Stub Adjustments for the First and Second Stub if needed. This information is only used with adjustable check formats used to print stub information on blank check stock.
  10. SIGNATURE/LOGO Tab - skip this tab; your logo will be saved during implementation.  If you have a logo change, contact the Horizon Help Desk.
  11. FORMAT ADJUSTMENTS tab - skip this tab.
  12. POSITIVE PAY: If your bank has indicated that they need a file showing AP payments made from this checkbook that will be drawn from your account, then this information should be filled in according to the bank's specifications.  If you need assistance, please call the Horizon Help Desk.
  13. Click SAVE.

Check Book List

Click this button to print a report of all the checkbooks setup in the system. Checkbook List

Reset Checkbook Lock

This feature should only be used with extreme caution.  

  1. You can see who has locked the checkbook by looking to the bottom of the Check Book Master dialog box.
  2. Be sure to contact that user before unlocking the check book.  
  3. If they have posted all current check processes you can press the RESET CHECKBOOK LOCK to free up the check book for new processing.

7/2022

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388