Add or Modify Transaction Codes

When you process income/expenses, you select what kind of transaction the entry is. If you want to run reports on an income type or an expense type, setup a transaction code for it. At a minimum, there needs to be an income code and an expense code but you can add as many codes that you need.

NAVIGATION: MAINTAIN menu > Master Tables > Rep Payee Tables > Transaction Code

Create a New Transaction Code

  1. In the CODE field, enter a unique four (4) digit number for the new transaction code.  Press the tab key.
  2. In the DESCRIPTION field, enter a description for the code. Press the tab key.
  3. In the Parameters section, select the following:
    1. TYPE - select either Expense or Income
    2. Select the appropriate Category from the drop down list, i.e., Clothing Expense, Food Expense, Other Income, etc.
    3. If the code is allowed to create a negative balance for the client, check the "Allow this code to create a negative client balance".  Leave the box unchecked if this code should not process if the client has insufficient funds.
  4. In the General Ledger Interface section, select the following:
    1. In the CREDIT ACCOUNT field, enter or select the appropriate general ledger account number for this code to create a credit entry in.
    2. In the DEBIT ACCOUNT field, enter or select the appropriate general ledger account number for this code to create a debit entry in.
  5. In the Accounts Payable Defaults section:
    1. If you want to associate a Pay Group code, enter or select the appropriate pay group code or leave this field blank and TAB
    2. If you want to assign a default accounts payable account to debit, enter or select the appropriate general ledger account number or leave this field blank.
  6. Click SAVE.

Modify an Existing Transaction Code

  1. In the CODE field, enter or select the transaction code.  Press the tab key.
  2. Edit or change any information.  All information except the transaction code can be changed.
  3. Click SAVE.

10/2021

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388