Process Recurring Income Transactions

Recurring Income templates are used repeatedly for transactions that remain the same or need minimal adjustments each month.  Recurring income templates need setup for this process to work.  If new Recurring Income templates need to be added, please refer to Maintain Recurring Income Transactions 

Review Recurring Income Templates

NAVIGATION: RECURRING menu > Recurring Income Template > Recurring Income Template List

  1. Select the pay group OR leave blank to review all entries.
  2. Pick the frequency you want to review.  Select ALL FREQUENCIES to review a list of all entries. Select a Frequency for the edit list.  The frequency selected will determine which templates are processed.
  3. In the DISPLAY/ORDER BY section, click in the circle before Entry, Client Number, Client Name, Social Security Number to select a display order of the report.
  4. You can also choose to checkmark the Break Report by Income Code box (if multiple income codes were used when entering the income transactions).  
  5. Once you have made your selections, check the NOTIFY box and click RUN REPORT.
  6. Review the details of each entry.  Correct or modify the recurring income template as needed. 

Modify a Recurring Income Template

NAVIGATION: RECURRING menu > Recurring Income Template > Recurring Income Template

  1. In the Recurring Income # field, click the magnifying glass to browse. 
  2. A list of the recurring income entries will display in a grid.
  3. You can use the filters section to narrow the listing/find the entry you need to modify.
  4. Select the entry you want to modify.
  5. Click OK.
  6. The details of the entry will populate the Recurring Income Template screen.
  7. Using your mouse, you can click from tab to tab and change the necessary information.
  8. Click SAVE.

Pull Recurring Income to Staging

Once you have reviewed and edited the recurring income entries, this step will make the income available in the process recurring income transactions.

Any time you add or modify a recurring income template, you must complete this step or the new/modified template will not be available in the Process Recurring Income step.

NAVIGATION: RECURRING menu > Recurring Income Template > Pull Recurring Income to Staging

  1. Select the pay group OR leave blank to pull all entries for all pay groups.
  2. Pick the frequency you want to pull.  The frequency selected will determine which templates are processed.
  3. Click the PULL INCOME button.

Recurring Income Edit Grid

Review and edit pulled template information in a grid format.  This grid allows you to change the value in fields that often need updating month to month.

NAVIGATION: RECURRING menu > Recurring Income Staging > Recurring Income Edit Grid

  1. Pick the frequency you want to process.  
  2. Select the pay group OR leave blank to see all pay groups.
  3. In the GRID ACTIONS section, use the SORT ORDER to sort the list by client number, client name, transaction code, or recurring number.
  4. The grid can be used as an easy way to enter the variable amounts that are zero in the template. Each line will save as you move to another line, but remember to save your last change before closing the screen.  Do this by moving to another line, or by pressing SAVE.
  5. If you do not want to process a specific entry, click the line you want to delete. In the GRID ACTION section, click the DELETE LINE button.  The entry will be removed.
  6. Review the grid and place a check mark in the OK column for each line that you want to post.
    1. Use the MARK ALL OK button to quickly check all entries.
  7. If a client's income has not been receive yet, you can leave the OK box blank so it will stay in the edit grid until received.  If the income will not be received this month, you may delete the line from the grid.

CHANGES TO THE INCOME EDIT GRID WILL NOT UPDATE THE RECURRING INCOME TEMPLATE.  Refer to Maintain Recurring Income Transactions to modify an income template.

Recurring Income Editor

This is the same data as in the Recurring Income Edit Grid but is just a different way to view the Income items. This view allows you to change more fields, such as the Frequency, the Transaction Code and the Modified Description that are not available in the grid.

NAVIGATION: RECURRING menu > Recurring Income Staging > Recurring Income Editor

  1. In the Recurring Income # field, click the magnifying glass to browse. 
  2. A list of the recurring income entries will display in a grid.
  3. You can use the filters section to narrow the listing/find the entry you need to modify.
  4. Select the entry you want to modify.
  5. Click OK.
  6. Using your mouse, you can click from tab to tab and change the necessary information.
  7. Click SAVE.

Recurring Income Edit List

NAVIGATION: RECURRING menu > Recurring Income Staging > Recurring Income Edit List

  1. Select a Sort Order of the report: Entry, Client Number, Client Name  or Social Security Number.
  2. Pick the frequency you want to review.  Select ALL FREQUENCIES to review a list of all entries. Select a Frequency for the edit list.  The frequency selected will determine which templates are processed.
  3. Select the pay group OR leave blank to review all entries.
  4. You can also choose to checkmark the Break Report by Income Code box (if multiple income codes were used when entering the income transactions).  
  5. Once you have made your selections, check the NOTIFY box and click RUN REPORT.
  6. Review the details of each entry.  Correct or modify entries in the Recurring Income Edit Grid or in the Recurring Income Editor (both described above).

Post Recurring Income

This is the final step and will post the income to the clients accounts and checkbook.

NAVIGATION: RECURRING menu > Recurring Income Staging > Post Recurring Income

  1. Select the pay group OR leave blank to post all entries.
  2. Pick the frequency you want to post.  Select ALL FREQUENCIES to post all entries. 
  3. Enter a transaction date of the posting.
  4. Enter a deposit date of the posting.
  5. Check the NOTIFY box and click RUN REPORT to post the income.
  6. Once the posting process is complete, a posting register will appear.  Horizon recommends that you save the posting register, either print or save as a PDF.
  7. Preview, print, or save the report (see Report Preview, Print and Save Options)

11/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388