Create Cash Receipts Options

Several options are available to enter cash receipts.  Regardless of the option selected, user must review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

See Process Cash Receipts - Standard Mode or Process Cash Receipts - Class Mode

Paid in Full Cash Receipts

This process will create cash receipt transactions for the tenant's total balance amounts.  Receipts may be printed out during the process.

NAVIGATION: ACCOUNTING menu > Cash Receipts > Create Cash Receipts > Paid in Full Payments

  1. Area Number: enter or select the area; leave blank to see all areas
  2. Community Number: enter or select the community; leave blank to see all communities
    1. A community cannot be selected if the Area Number was left blank.
  3. Transaction Code: Enter or select transaction code 01-00.  
    1. Description: when a valid transaction code is selected, its description will be displayed.
  4. Payment Date: enter or select the date the payments will be processed for.
  5. Print Receipts: Place a check mark in the Print Receipts box to have the program print out receipts for all of the payments.
  6. Click START CREATE button to process the cash receipt payments.
    Review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

ACH Payments

This process will generate ACH Payment information.

NAVIGATION: ACCOUNTING menu > Cash Receipts > Create Cash Receipts > ACH Payments

  1. Area Number: enter or select the area; leave blank to see all areas
  2. Community Number: enter or select the community; leave blank to see all communities
    1. A community cannot be selected if the Area Number was left blank.
  3. Statement Date: enter or select a Statement Date for the ACH payments.
  4. ACH Payment Date: enter or select the ACH Payment Date.
  5. Payment Code: enter or select the appropriate payment code
  6. Click START CREATE button to process the cash receipt payments.
    Review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

Cash Receipts Import

Use this process to import cash receipts from a bank file.

NAVIGATION: ACCOUNTING menu > Cash Receipts > Create Cash Receipts > Cash Receipts Import

  1. Import Type: select the file type
  2. File Path/Name: select the file location of the file saved on your computer
  3. Post Date: enter or select a post date
  4. Actual Date: enter or select the actual date of the receipt
  5. Create Cash Receipts
  6. Delete all Entries in Cash Receipts Entry Area Before Import
  7. Click START IMPORT button to process the import.
    Review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

HAP Payments

This program will pull HAP payments for linked tenants into Tenant Management Cash Receipts Entry for review and posting. Tenant's are linked in the Section 8 module.

NAVIGATION: ACCOUNTING menu > Cash Receipts > Create Cash Receipts > HAP Payments

  1. Area Number: enter or select the area; leave blank to see all areas
  2. Community Number: enter or select the community; leave blank to see all communities
    1. A community cannot be selected if the Area Number was left blank.
  3. Transaction Code: enter or select a valid transaction code.
    1. Description: when a valid transaction code is selected, its description will be displayed.
  4. Payment Date: enter or select the date of the payments
  5. Click START HAP PULL button to process the HAP payments
    Review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

StratusCloud Payments

This process will pull online payments.

NAVIGATION: ACCOUNTING menu > Cash Receipts > Create Cash Receipts > StratusCloud Payments

  1. Area Number: enter or select the area; leave blank to see all areas
  2. Community Number: enter or select the community; leave blank to see all communities
    1. A community cannot be selected if the Area Number was left blank.
  3. Cash Code: enter or select a valid transaction code.
    1. Description: when a valid transaction code is selected, its description will be displayed.
  4. Payment Date: enter or select the date of the payments
  5. Click START PAYMENT PULL button to process the payments
    Review the Cash Receipts Edit List and Post Cash Receipts to complete the process.

7/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388