Process a Batch of Late Charge Notices

Review Delinquency Report

See Delinquency Reports

Batch Print a Letter

NAVIGATION: ACTIVITIES menu > Batch Tenant Letters

  1. Letter Code: Select the correct late charge notice form that has been setup as a Merge Template.
    1. The description will populate with the name of the letter
  2. Area Number: enter or select the area; leave blank to see all areas
  3. Community Number: enter or select the community; leave blank to see all communities
    1. A community cannot be selected if the Area Number was left blank.
  4. Unit Selection: enter or select a first and last unit; leave blank for all units
  5. Selection Type: select one of the options
    1. Next Reexamination
    2. Last Reexamination
    3. Effective Date
    4. Move-In Date
    5. Appointment Date
    6. Unit Inspection Date
  6. From/To Date: enter or select the dates
  7. When using Build from Last Report, there is no need to select the Area Number, Community Number, Unit Selection, Selection Type, From or To Date
  8. Press the Build from Last Report button, located on the lower right corner of the view, to populate the grid with the same tenants that were on the Delinquency Report run with Create Merge Interface box checked.
  9. Letter Date: Enter or select a Letter Date other than today's date, if applicable.
    1. This date will be printed on the Late Charge Notice if the merge field was used in the template.
  10. If a tenant appears in the grid who should not receive the delinquent letter, the X box may be clicked to uncheck the tenant.  Tenants who do not have a check mark in the grid, will not receive the letter.
  11. Press PRINT BATCH to begin the printing process
  12. Enter any Special Questions, if they appear
  13. Review the Print Target.  Change to a different printer, if applicable.
  14. Press START to begin printing.

2/2022

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388