Process an NSF Check

Verify NSF Charge Setup

NAVIGATION: SETUP menu > Tenant Management Settings > Accounting

  1. MAIN tab > NSF Charge Information
  2. If the NSF Charge Code and NSF Charge Amount are filled in, follow the steps in Option 1 - Cash Receipt Entry. 
  3. If the NSF Charge Information area is blank, follow the steps in Option 2 - Cash Receipt Entry/Adjustment Entry.
  4. If you are interfacing to a check book, you should have at least one of each code "family" setup in General Ledger Links/Check Books.
    1. For example:  You should have 01-00 linked to a check book as well as 08-00 and any other code "families" that are available in Cash Receipt Entry.

Option 1: Cash Receipt Entry

See Process Cash Receipts - Standard Mode and Process Cash Receipts - Class Mode

Follow these steps if the NSF Charge Information is completed in settings.

Enter the NSF through Cash Receipt Entry

  1. Transaction Code: enter a Transaction Code of 08-00 (or the code you are using for NSF returned checks)
  2. Check Number: Enter the Check Number
  3. Payment Amount: enter the amount of the NSF check 
  4. Reference: enter a Reference for the transaction, if applicable
  5. The program may ask to print out a tenant receipt, click YES or NO.

Review Cash Receipts Edit List

  1. Review the Cash Receipts Edit List. 
  2. If the edit list is correct, continue to post.
  3. The check book that the transaction will interface into will be shown on this report.  
    1. If the check book is not listed and it should be interfacing, please review the General Ledger Links/Check Books program to assure that a check book is tied to the 08-00 code (or the code that you used).
  4. You may also want to review Tenant Activity to see how the transaction will affect the tenant's balance before posting.  
    1. The charge for the NSF check will not show on the Tenant Activity before it is posted.

Post Cash Receipt

  1. Post Cash Receipts and print out the Tenant Cash Receipts Register.  
  2. The charge for the NSF Fee will be shown on the register as well as the Check Book the transaction will interface to.  
  3. The fee portion does not interface into the check book, only the amount of the returned check.

The NSF check has been recorded.

Option 2: Cash Receipt Entry and Adjustment Entry

See Process Cash Receipts - Standard Mode and Process Cash Receipts - Class Mode

See Process a Tenant Adjustment

Follow these steps if the NSF Charge Information is not complete in settings.

  1. Transaction Code: enter a Transaction Code of 08-00 (or the code you are using for NSF returned checks)
  2. Check Number: Enter the Check Number
  3. Payment Amount: enter the amount of the NSF check 
  4. Reference: enter a Reference for the transaction, if applicable
  5. The program may ask to print out a tenant receipt, click YES or NO.

Review Cash Receipts Edit List

  1. Review the Cash Receipts Edit List. 
  2. If the edit list is correct, continue to post.
  3. The check book that the transaction will interface into will be shown on this report.  
    1. If the check book is not listed and it should be interfacing, please review the General Ledger Links/Check Books program to assure that a check book is tied to the 08-00 code (or the code that you used).
  4. You may also want to review Tenant Activity to see how the transaction will affect the tenant's balance before posting.  
    1. The charge for the NSF check will not show on the Tenant Activity before it is posted.

Post Cash Receipt

  1. Post Cash Receipts and print out the Tenant Cash Receipts Register.  
  2. The charge for the NSF Fee will be shown on the register as well as the Check Book the transaction will interface to.  
  3. The fee portion does not interface into the check book, only the amount of the returned check.

Because the NSF Charge Information was blank, an adjustment will need to be recorded and posted for the NSF fee in Adjustment Entry.

Adjustment Entry

See Process a Tenant Adjustment

  1. Select a Transaction Code (usually 06-01 NSF Check Charge)
  2. Enter a Reference, if applicable
  3. Tab to Transaction Amount and enter the NSF fee amount to charge the tenant
  4. Press YES to SAVE

Review Adjustment Edit List

  1. Review the Edit List. 
  2. If the edit list is correct, continue to post.
  3. You may also want to review Tenant Activity to see how the transaction will affect the tenant's balance before posting.  

Post Adjustment

  1. Post adjustments and print out the Tenant Cash Receipts.  
  2. The charge for the NSF Fee will be shown on the register as well as the Check Book the transaction will interface to.  
  3. The fee portion does not interface into the check book, only the amount of the returned check.

7/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388