Tenant Vacancy Reason Report

This report will show the units vacated within the date range entered by community or AMPs.  The vacant units will be grouped by the transfer or move-out reason codes or both. The following information will be on the report:

  1. Transfer or Move-Out Reason Code and its description
  2. Area, Community and Community Name
  3. Unit Number
  4. Tenant Number
  5. Tenant Name
  6. Tenant Address
  7. Bedroom Size
  8. Family Size
  9. Move-Out date (if applicable)
  10. Transfer Out date (if applicable)
  11. New Location (if applicable)

NAVIGATION: REPORTS menu >  Occupancy Reports > Vacancy Report > Reason Report

Community Based Report

  1. Pre Selection - Select Community Based
  2. With a pre selection type of Community Based the following Community Selections will be available.
    1. Area Number: enter or select the area; leave blank to see all areas
    2. Community Number: enter or select the community; leave blank to see all communities
      1. A community cannot be selected if the Area Number was left blank.
  3. Enter a start and end date.
  4. Sort within Community - select how you want the report sorted:
    1. Unit Number
    2. Vacancy Date
    3. Tenant Name
  5. Other Options
    1. Vacancy Type: Select one of the following to include in the report:
      1. Both
      2. Move-Outs
      3. Transfers
    2. Print Address Line 2: Place a check mark in this box to have the second address line print on the report.  Leave the box unchecked to only have address line 1 show on the report.
  6. Preview or print the report (see Report Preview, Print and Save Options).

AMP Based Report

  1. Pre Selection - Select AMP Based
  2. Enter or select an AMP Code for the report or leave this field blank to generate a report showing all AMP code information.
  3. When a valid AMP Code is selected its Description will be displayed in this field.
  4. Enter a start and end date.
  5. Sort within Community - select how you want the report sorted:
    1. Unit Number
    2. Vacancy Date
    3. Tenant Name
  6. Other Options
    1. Vacancy Type: Select one of the following to include in the report:
      1. Both
      2. Move-Outs
      3. Transfers
    2. Print Address Line 2: Place a check mark in this box to have the second address line print on the report.  Leave the box unchecked to only have address line 1 show on the report.
  7. Preview or print the report (see Report Preview, Print and Save Options).

7/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388