Print a Check for Vendor Invoice (AP Voucher) - Partial Payment
There are two reasons to partial pay a voucher:
- Break the payment into two or more checks, but the entire voucher amount will be paid.
- When the entire amount will not be paid. Only a partial payment will be applied to the voucher and then the voucher will be closed.
NAVIGATION: CHECK PROCESSING menu > Voucher Selection > Voucher Selection Grid
- You may select a Vendor and/or a Paygroup to limit the vouchers to display
- Click REBUILD GRID on the bottom left to build the voucher/vendor list in the grid
- Placing a check in the box will automatically enter the full payment in the To Apply field.
- For vouchers that are to be partial payments, change the To Apply amount to the partial payment amount and move to another record or press SAVE or APPLY.
- Continue selecting vouchers to process for full or partial amounts.
- When finished, close the Selection Grid.
- Run the Check Processing Wizard as normal. See Check Printing Process for Vendor Invoices (AP Vouchers)
- After the check has been printed and posted, the partially paid voucher will remain open, displaying the new remaining amount to be paid. Multiple partial payments may be made on a voucher until it is paid in full.
- The entire voucher amount will not be paid.
- An unpaid or partially paid voucher cannot just be closed. One or more general ledger accounts were debited when this voucher was created. Something must be credited in the general ledger to close the voucher.
- There are two ways to accomplish this:
- Cancel the original voucher. See Accounts Payable - Cancel an AP Voucher for instructions and then re-enter a new voucher with the correct amount to pay.
- Enter a Credit Memo to lower the payment amount. See Accounts Payable - AP Credit Memo for more information.
12/2023