Process Electronic 1099 Files

If you are submitting your 1099 information electronically to the IRS, there is no need to print the red copy of the 1099 or the 1096.

Only one submission file per State ID Number (your company(s) State ID)  should be submitted to MyPATH.  If in Horizon there are multiple companies for the same State ID Number, combine all the 1099 information into one company.  Do this while pulling the information by using the Add to Company option

The name control field is required when submitting IRS electronic files.  Make sure the name control field is filled in on all 1099 records.  See Review 1099 Name Control Information. There a four submission file types created in this process based on the field selections in Agency Mode and in Form Mode.

AGENCY MODE FORM MODE FILE CREATED WHERE TO SUBMIT
Federal 1099 MISC Federal MISC IRS at https://fire.irs.gov/
Federal 1099 NEC Federal NEC IRS at https://fire.irs.gov/
State/CSV 1099 MISC PA MISC PA MyPATH at https://mypath.pa.gov/
State/CSV 1099 NEC PA NEC PA MyPATH at https://mypath.pa.gov/

Before you begin this process, make sure you complete the steps to Process 1099 Forms.

Federal Electronic 1099 Files

NAVIGATION: UTILITIES menu > 1099 Processing > Create 1099 File

  1. Company Information
    1. If the correct company information is not displayed, enter it in the appropriate lines.
    2. This information is pulled from the SYSTEM menu > Company Information.  Make sure to update for future 1099 processing.
    3. Verify the correct Federal ID is entered with no spaces or hyphen.  
    4. Enter in your Contact name, phone number and email address.
      These are required fields. Electronic files without this information will be rejected.
  2. Agency Mode: select Federal 
  3. Enter the year you are reporting the taxes for such as 2025
  4. TCC
    1. Enter your five (5) character code given to you by the IRS.
    2. This must be the Fire system TCC.
    3. The new IRIS system TCC is NOT compatible with this import.  
  5. Name Control: Enter your name control - the first four (4) characters of company name or last name
  6. Form Mode: Select 1099 MISC
  7. File Name:  Click on the ... Browse to select a location to save the file
    1. Example: Documents\Horizon\  
    2. Enter the file name.  Example: IRS1099MISC-2025.txt
    3. Save as type will be blank.
    4. Click the SAVE button to save the location and Name (this does not create the file).
    5. At top of the screen click CREATE FILE
    6. This will save in File Name like:  C:\Users\”user”\Documents\Horizon\IRS1099MISC-2025.txt
  8. At top of the screen click CREATE FILE
  9. Repeat the process to create the 1099 NEC file.
    1. Form Mode: Select 1099 NEC
    2. File Name:  click in saved name and change MISC to NEC so it reads like C:\Users\”user”\Documents\Horizon\IRS1099NEC-2025.txt
    3. At top of the screen click CREATE FILE
  10. Upload the files you created to the IRS Fire site at https://fire.irs.gov/

Pennsylvania State Electronic 1099 Files

NAVIGATION: UTILITIES menu > 1099 Processing > Create 1099 File

  1. Company Information
    1. If the correct company information is not displayed, enter it in the appropriate lines.
    2. This information is pulled from the SYSTEM menu > Company Information. Make sure to update for future 1099 processing.
    3. Verify the correct Federal ID is entered with no spaces or hyphen.  
    4. Enter in your Contact name, phone number and email address.
      These are required fields. Electronic files without this information will be rejected.
  2. Agency Mode: select State/CSV
  3. Enter the year you are reporting the taxes for such as 2025
  4. State Account: Enter your eight (8) digit state account withholding number with no dashes or spaces.
  5. The Type of Entry will prefill with 001.
    1. You should not change this unless you are a Sole Proprietor, in which case you would enter "002"
  6. Form Mode: Select 1099 MISC
  7. File Name:  Click on the ... Browse to select a location to save the file
    1. Example: Documents\Horizon\  
    2. Enter the file name.  Example: PA1099MISC-2025.csv
    3. Save as type should be .csv
    4. Click the SAVE button to save the location and Name (this does not create the file).
    5. This will save in File Name like:  C:\Users\”user”\Documents\Horizon\PA1099MISC-2025.csv
  8. At top of the screen, click CREATE FILE
  9. Repeat the process to create the 1099 NEC file.
    1. Form Mode: Select 1099 NEC
    2. File Name: click in saved name and change MISC to NEC so it reads like C:\Users\”user”\Documents\Horizon\PA1099NEC-2025.csv
    3. At top of the screen, click CREATE FILE

Upload File to PA MyPATH

  1. Upload the files you created at PA MyPATH https://mypath.pa.gov/
  2. If someone in your organization will be submitting the W2 to PA, please be sure both the 1099 and the W2 are submitted before completing the REV-1667 Form.
  3. Completing the REV-1667 Form will lock your filing for the year.    

Check Status of Upload

  1. You can check the status of your file by going to "View Filing History" on the left side of the screen

Complete REV-1667 Form

  1. If you are submitting your W2s, do so before continuing.
  2. All W2s, 1099 MISC and 1099 NEC must be uploaded and inserted before continuing.
  3. Complete the REV-1667 form.  
  4. The REV-1667 will be filled in from the uploaded files, you just need to check the amounts are included then submit.

Connecting to the IRS FIRE Systems

https://fire.irs.gov/     The fire site will be down for annual updates until 1/5/2025

Returning User to FIRE Production and Test Systems

  1. Click “Log On” 
  2. Enter the TCC 
  3. Enter the EIN 
  4. Enter the Company Name 
  5. Enter the User ID (not case sensitive) 
  6. Enter the Password (case sensitive) 
    1. Read the bulletin(s) Password Criteria 
    2. Must contain a minimum of 8 characters 
    3. Limited to a maximum of 20 characters 
    4. Must contain at least one special character # ? ! @ $ % ^ & * . , - 
    5. Must contain at least one upper case letter (alpha character) 
    6. Must contain at least one lower case letter (alpha character) 
    7. Must contain at least one number (numeric character) 
    8. Passwords must be changed every 90 days; the previous 24 passwords cannot be used 
    9. Passwords cannot contain the User ID or Username 

If you have a FIRE System account (Production and Test) with an established Secret Phrase and forgot your password, you may reset your password using your established Secret Phrase.


First Time Connection to FIRE Production and Test Systems

  1. Click “Create New Account” 
  2. Input TCC, EIN and Company Name 
  3. Create User ID 
  4. Create and verify password and click “Create” 
  5. Input required information and click “Submit” 
  6. If the message “Account Created” is received, click “OK” 
  7. Create and verify the 10-digit self-assigned PIN and click “Submit” 
  8. If the message “Your PIN has been successfully created!” is received, click “OK” 
  9. Create and verify the Secret Phrase along with validation fields and click “Create” 
  10. If the message “Create Secret Phrase – Success” is received, click “OK” 
  11. You will be logged out automatically and will need to log back in to confirm User Account was successfully created. 
  12. If one of the following error messages are received, check secret phrase criteria and retry, or check the spelling of your secret phrase. Error messages are: 
    1. Invalid Secret Phrase. Secret Phrase does not meet the Secret Phrase requirements. 
    2. Invalid Verify Secret Phrase. Secret Phrase does not meet the Secret Phrase Requirements. 
    3. Secret phrases do not match. 

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01/2026

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