Revised: 08/26/2013
Go to Maintain>>Applicants (Active)>>Quick Link>>Rent Calculation
For an Inactive Applicant, go to Inquiries>>View Inactive Applicants>>Quick Link>>Rent Calculation
Complete or review rent calculations for each applicant to factor the applicant's income, assets, and deductions and arrive at projected rent payment(s).
Rent Calculations may be reviewed for inactive tenants from View Inactive Applicants.
Note:
Income, Asset and Deduction Information should be entered or updated before calculating rent unless the Preliminary box is checked. If the Preliminary box is checked, information for the rent calculation is manually entered instead of pulled from other areas of the program.
At the top of the Rent Calculation Screen are the standard function options to assist with the operation of the program. Click here for more information on the functions available in most views.
Displays the applicant head of household and tracking number information this rent calculation will be associated with.
If the file is "Read Only", the information will be displayed in red
If the file is in "Edit Mode", the information will be displayed in green
If "Enhanced Edit Mode" is not used, the information will be displayed in black.
Click the Recalculate button when the tenant’s effective date changes, when income, assets or deductions change or when the tenant transfers. Clicking the Recalculate button will pull information for each member from the Income, Asset and Deduction Worksheets, for all the tab pages in the rent calculation program.
When the Preliminary box has been checked on the Main tab page and member income, asset or deduction information has not been entered, users must enter the information into the proper areas of the Rent Calculation program.
Displays the income limit information based on the limit information entered in the program for the applicant's family size for the following levels:
Low
Very Low
Extremely Low
Displays an income code for the applicant based on the applicant's income information entered, family size and the applicable income limits. Possible codes are:
L
VL
EL
Over
Fields that are undimmed or open may have information entered manually.
Displays the sum total of assets entered for members in the Asset Worksheet or is entered manually.
Note:
In member's Asset Information (worksheet) the cost to sell the asset, if applicable, should be entered against its value. It is the difference of the Cash Value minus the cost that will be totaled in this field.
When total asset cash value is greater than $5000.00, the cash value is multiplied by the HUD Passbook Rate and the result is shown in this field.
This is the sum total of wages and other income from the income and asset worksheets.
The program will pull wages/income earned by disabled members and indicated in the Income Worksheet by using an Income/Asset code and checking the "Assistance Made Possible" box in details.
Displays the total from all the income fields.
Displays deduction amounts that have been entered in member's Deduction Worksheets. Deductions should be entered manually when Preliminary has been checked on the Main tab page.
Displays the total annual unreimbursed disability assistance expenses. Pulls from the Deduction Information entered in the Applicant Master - Deduction Worksheet. Appears in section 8 of the 50058 form.
These are reasonable expenses that are anticipated for attendant care and auxiliary apparatuses for a disabled family member to be employed provided the expenses are neither paid to a member of the family nor reimbursed by an outside source.
When Preliminary is checked on the Main tab page of the Applicants (Active) program, assistance information should be entered manually.
Displays the sum total of the annual, unreimbursed doctor, insurance, prescription, or hospital expenses entered. Pulls from the Deduction Information entered in the Applicant Master - Deduction Worksheet. Appears in Section 8 of the 50058 form.
When Preliminary is checked on the Main tab page of the Applicants (Active) program, medical deduction information should be entered manually.
The deductions that are determined as allowable for public housing only by the housing authority but, are not transmitted to HUD. Total permissible deductions allowed for the year must be less than $90,000.00 per year. Appears in section 8 of the 50058 form.
The sum total of the unreimbursed expenses associated with child care that the family estimates to be paid during the annual income period. The amount deducted may not exceed the amount of income that the employment generates. The expenses may only be for a child under the age of 13 and the expenses necessary for the member to be gainfully employed. Pulls from the Deduction Information entered in the Applicant Master - Deduction Worksheet. Appears in section 8 of the 50058 form.
This sum represents the total annual disability assistance and medical expenses. Appears in section 8m of the 50058 form.
This sum represents the amount of the family’s allowance for medical expenses and disability assistance expenses. It is calculated by taking the medical/disability threshold (total annual income x .03) minus the total annual disability assistance and medical expenses (Subtotal). Appears in section 8n of the 50058 form.
The total of the adjusted amount plus the permissible amount plus the child care amount.
The monetary reimbursements for minors under 18, disabled adults and full time students. Each line begins with a field to display or enter the number of members affected and displays the amount allowed for each member and the total.
When Preliminary is checked on the Main tab page in Applicants (Active) and Household Composition information has not been entered, the member numbers should be entered manually.
First box shows the number of members who are under 18 and are not the head, co-head or spouse and are, therefore, considered a dependent. Pulls from information entered in the Household Composition Screen. The next box displays the amount of the allowance established by HUD . The next box displays the sum total of the allowance for the members that fall in this category.
Enter manually if Household Composition member information has not been entered because this is a preliminary calculation.
The first box shows the number of members marked as disabled in Household Composition, regardless of age, and are not the head, co-head or spouse and are, therefore, considered a dependent. The next text box shows the amount of the allowance established by HUD. The next text box shows the total amount of the deduction (number of members x deduction amount).
Enter manually if Household Composition member information has not been entered.
The first box shows the number of members who are disabled or elderly and are the head, co-head, or spouse. Pulls information entered in the Household Compositions Screen. The next box shows the amount of the allowance established by HUD. The next box shows the sum total of the allowance for the members that fall in this category. This number is not doubled if both head and co-head and spouse are disabled or elderly.
Enter manually if Household Composition member information has not been entered.
This number represents the total of all allowances and the total of the deductions.
This number represents the difference between the Total Income from the Assets/Income section and the Total deductions from the Deductions section. This number appears in section 8y of the 50058 form.
This tab shows the Total Tenant Payment which is the amount per month the housing authority requires the household to pay unless the family pays a flat or ceiling rent. This tab shows the payment numbers for all the ways the TTP can be calculated.
This number is calculated based on a percentage of the adjusted monthly income and is the maximum amount the housing authority can charge for renting the unit.
The calculation uses Total Adjusted Income divided by 12 months times the percentage.
The program calculates and displays the Maximum Rent based on rules for 50059s.
Displays the percent figure used in the calculation of the Monthly Max Rent.
This number is calculated based on a percentage of the adjusted monthly income. This is the TTP for the household and becomes the gross rent in the public housing scenario.
The calculation uses Total Adjusted Income divided by 12 months times the percentage.
Displays the percent figure used in the calculation of the Monthly Total Rent.
The program calculates and displays the monthly total rent based on rules for 50059s.
This number is a percentage of the adjusted monthly income and is the minimum amount the housing authority can charge for renting the unit.
Displays the percent figure used in the calculation of the Minimum Gross Rent.
The calculation uses the Total Income Amount divided by 12 months times the percentage.
The program calculates and displays the Minimum based on rules for 50059s.
If the household is receiving welfare assistance, enter the amount the welfare agency specifically designates for shelter and utilities.
The public housing authority established minimum rent amount per month. Minimum rents are entered and maintained in Waiting List Settings on the Rent Calculation/Defaults tab.
Displays the Section 8 housing authority established minimum rent amount per month, if any. Minimum rents are entered and maintained in Waiting List Settings on the Rent Calculation/Defaults tab.
Displays the 50059 minimum rent amount per month, if any. Minimum rents are entered and maintained in Waiting List Settings on the Rent Calculation/Defaults tab.
Enter amount for Enhanced Voucher holders only. Enter the monthly rent that the family was paying on the date of the eligibility event for the project
Check this box if the household has been determined by the housing authority’s policy to be unable to pay the minimum rent due to financial hardships.
The required monthly amount the household should pay to the housing authority for the unit.
The required monthly amount a Section 8 applicant should pay to the housing authority for the unit.
The required monthly amount a 50059 applicant should pay to the housing authority for the unit.
Units are setup in the Section 8 and Tenant Management Modules and associated with a Utility Allowance Table.
This information is not available if the company is not setup to use Rent Reasonableness in the Section 8 module.
Enter a Rent Reasonableness unit number, if applicable.
Clicking the drop down box opens the Utility Allowance Browse, enabling the user to choose a prospective unit type in order to better gauge the applicable utility allowance.
Area, Community and Units are setup and maintained in the Horizon Tenant Management module. Select the information based on where the tenant may rent.
Enter or select a Unit. Utility allowance information is setup and maintained in the Horizon Tenant Management>>Unit Master.
Check the boxes next to the utilities that are the responsibility of the tenant to pay. The unchecked boxes are the utilities that are the responsibility of the housing authority/owner to pay. This information will merge into forms and letters.
From the drop down menu, select the appropriate type of "fuel" used to produce heat in the unit.
For example: If the unit is heated with Natural Gas, select Natural Gas from the drop down menu.
Check the box if the tenant is to pay for heating the unit. Leaving the box unchecked indicates that the owner or housing authority will pay for heating.
Check the box if the tenant is to pay for air conditioning in the unit. Leaving the box unchecked indicates that the owner or housing authority will pay for air conditioning or that there is no air conditioning available.
From the drop down menu, select the specific fuel type used in cooking.
For example: If the unit is setup for an electric stove, select Electric from the drop down menu.
Check the box if the tenant is to pay for the cooking fuel. Leaving the box unchecked indicates that the owner or housing authority will pay for the cooking fuel.
Check the box if the tenant is to pay for other electric. Leaving the box unchecked indicates that the owner or housing authority will pay for other electric.
From the drop down menu, select the specific fuel type used to heat the water in the unit.
For example: If the unit has a bottled gas water heater, select "bottled gas" as the fuel type from the menu.
Check the box if the tenant is to pay for the fuel used to heat the water in the unit.. Leaving the box unchecked indicates that the owner or housing authority will pay for the fuel.
Check the box if the tenant is to pay a surcharge amount for gas. Leave the box unchecked to indicate that the owner or housing authority will pay the gas surcharge.
From the listed utilities check those that the tenant will be responsible to pay. Leave those unchecked that are not the responsibility of the tenant to pay.
Utilities available to check are:
Water Allowance
Sewer Allowance
Trash Allowance
Range/Microwave Allowance
Refrig Allowance
This tab contains information of the amounts to be paid by the applicant if he/she chooses to live in a public housing unit.
This section displays the Total Tenant Payment from the TTP tab
The maximum amount to be charged for the unit.
Enter a flat rent if the applicant opts to pay a flat rent amount rather than paying the calculated Total Tenant Payment
From the menu choose Income Base if the applicant is opting for the TTP rent amount or Flat Rent if the applicant has chosen the Flat rent amount.
This number is automatically added and is from the amount of the TTP located in the TTP tab.
This number may be changed but is pulled from the Main tab of the Applicant Master Screen
Based on the Unit type selected and the allowance information entered, the program will calculate and display a utility allowance figure, if applicable. If the tenant is not responsible for any utilities, the figure here will be zero.
Utility allowance information may be entered manually if users are not using the allowance tables or if they were not setup in the Unit Master in Tenant Management.
This number is calculated by the program and is the gross rent minis any utility allowance.
This tab contains information of the amount to be paid by the applicant if he/she lives in a unit that is subsidized by the 50059 program.
This section shows the Section 8 Total Tenant Payment from the TTP tab
Displays or allows entry of the amount of rent the landlord is asking for the unit.
This number is pulled from the Main tab of the Applicant Master Screen but may be updated manually.
Based on the unit type and allowance information entered, the system will calculate a utility allowance. If utility tables are not used, users may enter the utility allowance manually.
If the owner is including all the utilities in the rent, the utility allowance will be zero.
This number shows the amount of rent to owner plus the amount of the utility allowance.
This number represents the amount of the Total Tenant Payment minus the amount of the Utility Allowance.
The program will display a utility reimbursement due to the tenant if the utility allowance exceeds the tenant's Total Tenant Payment amount.
This number represents the amount of the Housing Assistance Payment to be paid to the owner of the unit.
Contract Rent minus Tenant Rent.
The maximum monthly assistance payment for a family assisted in the voucher program.
The Voucher Size issued to the applicant based on the number of bedrooms needed for the family.
Approved rent for a location based on bedroom size.
This number is either the same as the owner rent if the owner rent is lower than the approved standard or the approved amount if the owner rent is higher than the approved standard.
This amount represents the total monthly rent payable to the owner under the lease of the unit. This amount covers payment for any housing services, maintenance and utilities that the owner is required to provide and pay for.
The actual number of bedrooms in the unit.
This number will be calculated based on the unit type and utility allowance table associated with the unit and who is paying for them. If utility tables are not used, the user may enter the utility allowance amount.
This number shows the amount of rent to owner plus the amount of the utility allowance.
This is the amount payable monthly by the family as rent to the owner.
Utility Allowance minus the TTP.
If the utility allowance amount exceeds the TTP, the difference is payable to the tenant.
Housing Assistance Payments to owner.
Rent to owner minus Tenant Rent.
The percentage amount of tenant rent plus utility allowance based on a monthly amount of the adjusted income.
Displays the maximum rent to owner amount.
The Rural Developement Scenario tab page allows users to enter and pull information for the calculation of an applicant's rent, should they select a Rural Devleopment unit.
Displays the Total Tenant Payment calculation from the TTP tab.
Enter the bedroom size for the applicant.
Enter the utility allowance amount for the applicant.
Place a checkmark in the box if the applicant will be at Market Rent when they move in.
Enter the basic rent amount for the applicant.
The system will add the utility allowance to the basic rent amount and display the total.
Enter a surcharge amount, if any.
Enter the note rent amount, if any.
The system will add the utility allowance amount to the note rent amount and display the total.
The system will calculate and display the final NTC amount.
*******************