Revised: 10/24/2013
Go to Maintain>>Accounts Payable Tables>> Pay Group Master.
At least one pay group must be set up to run system. A default pay group should be entered under Settings; Purchase Order Settings Defaults>>Pay Group.
See Also:
Note: This program is now in version 16 or higher format. Saving changes can be done with the F2 key or when the program is closed using the Confirm box.
For a new Pay Group, enter an alpha numerical code up to 4 characters in length.
To edit or view an existing pay group's information, select the appropriate pay group code. Codes are key fields and may not be changed once saved.
For a new pay group code, enter a description up to 30 characters in length.
For an existing pay group the description will be displayed when a valid pay group code is entered or selected. The description may be changed/edited.
Enter or select the company or fund ID where the general ledger accounts payable and cash account number for this pay group are located. The company or fund must be an existing one. You cannot enter a code here that has not been previously set up.
When the company/fund ID is selected, only general ledger account numbers from that company or fund can be entered or selected.
Enter or select the account payable account number for the pay group. This is the account number that will be interfaced to in the general ledger for this pay group.
Enter or select the general ledger cash account number for the pay group. This is the account number that will be interfaced to the general ledger for this pay group
Enter or select the general ledger revenue or contra expense account number for discounts taken. If you take discounts in the AP voucher process the Discount Account must be entered here.
If you are doing fund accounting, enter the value of the balancing segment. Otherwise, leave this field blank.
In the General Ledger Settings file under the System Information tab, you will have a balancing control master segment indicated. This segment of your account number is linked to balancing. The value of this segment should be entered in this field.
For example: If the balancing control master segment is the fourth segment of your account number and the value of this segment for the pay group you are setting up is 08 enter it in this field. All of the account numbers for this group or fund would have the number 08 in the fourth segment of the account number.
Enter or select the check book. All transactions entered and posted using this pay group will be recorded in this check book.
Enter or select an interfund code, if applicable. If an interfund code does not apply to this pay group, you may leave this field blank.
The segment fields available here are used to setup controls for more than one segment.
Enter segment values into the appropriate fields (1 - 9) to setup multiple segment controls for Accounts Payable.