Enter Payroll Manual Check

NAVIGATION: ACTIVITIES menu > Manual Check Entry

1. The Transaction # will auto fill
2. There are two options for Check Number:
   1. If this transaction will be for a net zero amount, the Check Number should be 1
   2. Leave the Check Number blank to have the system print out the check
3. Enter or select the Check Date
4. The check date will be the date printed on the check and the GL date.
5. Select the Employee Number
   1. NOTE:  Only one transaction per employee can be in Manual Check Entry at a time.  To start another transaction for the same employee, the first must be posted.  This includes a voided check transaction.
6. Earnings Information
   1. All Earnings Information should be left blank as no changes will be made to earnings.
7. Employee Deductions
   1. All Deductions and Benefits that have been setup for the selected employee will be displayed.
   2. Change any fixed dollar amount deductions to Zero.
   3. Enter or change the deduction amounts that are to be adjusted.
      1. The Deduction Gross is the Employee Gross pay to be reported for this deduction/benefit.  
      2. In most cases, the Deduction Gross amount should be left as Zero.  
      3. If a deduction was withheld and should have stopped, and the Employee's gross pay should be recorded for only the withholding period, then the enter the Gross Pay as a negative amount to reduce the Deduction Gross amount.  For example, Local taxes charged after an Employee has transferred work places out of the tax district.  For W2 purposes, Horizon tracks the Gross pay for each local tax and the Deduction Gross should be reduced for the incorrect taxing district.
         1. An Employee's gross taxable wages was $1,000.00 and $15.00 was withheld for the wrong local tax district due to a move.
         2. For the old local tax Deduction Code, enter a Deduction Gross of -$1,000.00 and an Employee Amount of -$15.00.
         3. For the new local tax Deduction Code, enter a Deduction Gross of $1,000.00 and an Employee Amount of $15.00.
         4. When processed and posted, this will transfer the Gross wages and the deducted tax to the new code.
8. Standard Deductions
   1. If the adjustment is on a Pre-tax deduction, such as Health Insurance or Pension, then a change to the Employee and Employer Gross as well as the amount to be withheld and Employer Expense will be calculated here.  These amounts may be changed as needed.  In most cases leave the Employee Gross and the Employer Gross as calculated.
   2. Totals will be displayed at the bottom of this view.
      1. NOTE:  If a manual check is processed with a negative net amount, the employee would need to return that amount to the company. The system will not deduct that amount from their next check.
   3. Press SAVE or TAB through all the fields as the system will automatically save and clear the screen after the last field is exited.
      1. NOTE:  The program performs an auto save after some entries and between pages.  If no changes were made on the Standard Deduction screen, the save button will be dimmed and unavailable for use.
9. Additional manual check transactions may be entered for other employees.  
10. When finished, close the Manual Check Entry screen.

Process Manual Checks

Step 1 - Pay Information

NAVIGATION: ACTIVITIES menu > Process Manual Checks

1. Press NEXT to calculate and prepare checks for printing

Step 2 - Pre-Check Writing Report

1. PREVIEW or PRINT the Pre-Check Writing Report.
2. Horizon recommends that a copy of the report be printed or saved for your records.  
3. Review the report for errors before continuing.
4. Press NEXT after the report has been reviewed.

Step 3 - Print Checks

1. Verify that the Starting Check # is correct.
   1. NOTE:  If the check # is incorrect and checks after this number have been printed, verify that all processing for those checks have been completed and posted before continuing with this processing.
2. Enter a Signature Password, if applicable.
3. Review the Check Printer listed.
   1. If incorrect or a printer is not shown, press CHECK PRINTER to select the correct printer.
4. Verify or load the checks in the selected printer.
5. Press PRINT CHECKS to send the checks to the printer.
   1. If a check number was entered in Manual Check Entry, a physical check will not be printed out for the transaction.
6. Press NEXT after checks have printed.

Step 4 - Review Checks

1. Physically review your checks for printing errors (mangled checks, blank checks, two checks pulled at once, etc.)
2. Use this area to void or clear checks as needed.  See Fix Incorrect Checks During Check Processing
3. Press NEXT after all checks have been printed correctly.

Step 5 - Finish

1. Press FINISH after you have verified that your checks have printed correctly.
2. Press YES to print the Check Register when asked after posting has completed

Step 6 - Payroll Check Register

1. Do not change any selections;the Batch ID is set to print the transactions that were just posted.
2. Preview or print the report (see Report Preview, Print and Save Options)
3. A copy should be printed or saved for your records.

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388