Process a Special Pay

Follow these directions to setup and process an employee special pay, such as bonuses.

Setup a Special Pay Date

NAVIGATION: MAINTAIN menu > Pay Date Master

  1. Select the pay frequency that you are adding the special pay to.  This is the frequency that your employees have as their Pay Type.
  2. Go to the last line in the grid (may need to tab through the last line or use the down arrow key to get to a new line) and enter the date of the special pay in the Pay Date field.  This should not be the same date as a regular pay.
  3. Enter the same date for Begin Date and End date.  
  4. Accrual Date may be left blank if it is not applicable.
  5. Enter zero in the 1 > column or select 0 - Every Pay from the drop down. (click on the column header to open the browse) 0 is the deduction cycle for standard deductions and taxes.
  6. In columns 2 through 5, enter or select any other cycles that contain deductions that should be withheld for this pay.
  7. Tab or enter through the line until you have reached a new line.
  8. The special pay date has now been saved.

Update Current Pay Information

NAVIGATION: SETTINGS menu > Payroll Settings > Report Control/AP Control

  1. Enter or select the date of the Special Pay in the appropriate Current Pay field
  2. Click SAVE

Enter Time Cards

NAVIGATION: ACTIVITIES menu > Time Card Entry

  1. Enter time card information for each employee who will be receiving the special pay

Review Time Card Register

NAVIGATION: ACTIVITIES menu > Time Card Register

  1. Preview or print the report (see Report Preview, Print and Save Options)
  2. If the register is correct, continue and run Process Payroll
  3. If the register is not correct, go back to Time Card Entry to edit time card information

Process Payroll

NAVIGATION: ACTIVITIES menu > Process Payroll

  1. Enter or select the date of your special pay in the Pay Date and Check Date fields.
  2. Check the appropriate Pay Frequency
  3. Pay special attention to the Pre-Check Writing Report.
  4. Verify that all employee, deductions and expenses that should be on it are, and that none are there that should not be.
  5. Continue through the Payroll Processing steps to print checks/ACH forms and Post

Check Next Pay Date

NAVIGATION: SETTINGS menu > Payroll Settings > Report Control/AP Control 

  1. View, enter or select the date of your next regular pay for the appropriate Current Pay field.
  2. Click SAVE

See Also: Process Payroll

12/2023

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388