Maintain Recurring Income

Recurring Income templates are used repeatedly for transactions that remain the same or need minimal adjustments each month.  Once you setup an income template, you can Process Recurring Income Transactions quickly.

Before recurring income can be entered, a Frequency needs setup to group transactions based on how you want to process. See Recurring Frequency Master Table.

Enter Recurring Income Template

NAVIGATION: MAINTAIN menu > Client Master > Recurring Income tab

  1. In the CLIENT NUMBER field, type the client number or use the magnifying glass to browse and select the client. This will bring the selected Client to the current view.
  2. Go to the RECURRING INCOME tab.
  3. Click the ADD INCOME button.
  4. FREQUENCY: Select the Frequency for this transaction, i.e., Annual, Monthly 1, etc. These frequencies may vary from organization to organization. 
  5. TRANSACTION CODE: Enter the correct income code for this transaction. Use the magnifying glass to browse.
  6. MODIFIED DESCRIPTION: This field will automatically populate with the description for the Transaction Code that you selected. This description may be altered to a more detailed description of the transaction.
  7. PAY GROUP
    1. The Pay Group field will show the default pay group for the client selected.
    2. If the client has multiple pay groups, make sure to select the correct pay group.
  8. AMOUNT RECEIVED
    1. If the same amount is received every month, enter the appropriate amount.
    2. If this income varies month to month, leave this at a 0.00 amount.
    3. After pulling to the edit grid, the zero amounts are a good reminder that this month's correct amount needs entered.
  9. REFERENCE: type a reference for the income.
  10. Click SAVE.

You can also enter recurring templates on the RECURRING menu > Recurring Income Template > Recurring Income Template.  The Retain Transaction Code and Retain Client information check boxes are used if you are entering multiple entries for the same client or using the same transaction code.

Modify a Recurring Income Template

NAVIGATION: MAINTAIN menu > Client Master > Recurring Income tab

  1. In the Recurring Income # field, click the magnifying glass to browse. 
  2. A list of the recurring income entries will display in a grid.
  3. You can use the filters section to narrow the listing/find the entry you need to modify.
  4. Select the entry you want to modify.
  5. Click OK.
  6. The details of the entry will populate the Recurring Income Template screen.
  7. Using your mouse, you can click from tab to tab and change the necessary information.
  8. Click SAVE.

You can also enter recurring templates on the RECURRING menu > Recurring Income Template > Recurring Income Template.  

Delete a Recurring Income Template

NAVIGATION: MAINTAIN menu > Client Master > Recurring Income tab

  1. In the CLIENT NUMBER field, type the client number or use the magnifying glass to browse and select the client. This will bring the selected Client to the current view.
  2. Go to the RECURRING INCOME tab.
  3. Click the INCOME SOURCE link for the entry you want to delete.
  4. Click DELETE and then YES on the confirmation prompt.
  5. The recurring template for the client selected will be deleted.

Review Recurring Income Templates

This list will show you all the templates entered. Review the list and overall total to ensure correct. If any edits need made, go back to the Client Master to adjust the template.

NAVIGATION: RECURRING menu > Recurring Income Template > Recurring Income Template List

  1. Select the pay group OR leave blank to review all entries.
  2. Pick the frequency you want to review.  Select ALL FREQUENCIES to review a list of all entries. Select a Frequency for the edit list.  The frequency selected will determine which templates are processed.
  3. In the DISPLAY/ORDER BY section, click in the circle before Entry, Client Number, Client Name, Social Security Number to select a display order of the report.
  4. You can also choose to checkmark the Break Report by Income Code box (if multiple income codes were used when entering the income transactions).  
  5. Once you have made your selections, check the NOTIFY box and click RUN REPORT.
  6. Review the details of each entry.  Correct or modify the recurring income template as needed. 

4/2024

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388