Process Recurring Income

Recurring Income templates are used repeatedly for transactions that remain the same or need minimal adjustments each month. Recurring income templates need setup for this process to work. If new Recurring Income templates need to be added, please refer to Income - Maintain Recurring Income.

Pull Recurring Income to Staging

This process will pull the recurring income templates into a grid so you can select the income to post. If you add or modify an income template, this step must be completed to send the updated information to the grid for posting.

NAVIGATION: RECURRING menu > Recurring Income Template > Pull Recurring Income to Staging

  1. Select the pay group OR leave blank to pull all entries for all pay groups.
  2. Pick the frequency you want to pull. The frequency selected will determine which templates are processed.
  3. Click the PULL INCOME button.
  4. The pulled income will now be available in the Recurring Income Edit Grid.

Recurring Income Edit Grid

This grid allows you to review and edit pulled template information. You can change the amount, paygroup, or separate check option. The income marked as OK will be included in the posting.

NAVIGATION: RECURRING menu > Recurring Income Staging > Recurring Income Edit Grid

  1. The grid can be used as an easy way to enter the variable amounts that are zero in the template.
    1. Each line will save as you move to another line, either above or below the current line
    2. Remember to save your last change before closing the screen. Do this by moving to another line or click SAVE.
  2. FREQUENCY: the grid will default to All Frequencies. Use the drop down to pick the frequency you want to process.
  3. FILTERS: Use the filters to select specific income. You can filter the grid by client or paygroup.
  4. The grid will populate based on the frequency and filters. The columns include:
    1. OK: if checked, the entry will be posted
    2. Amount
    3. Client Name
    4. Reference
    5. Income Description
    6. Pay Group
    7. Recurring Template #
  5. Sort the List (Sort Order): In the GRID ACTIONS section, use the SORT ORDER to sort the list by client number, client name, or recurring number.
  6. Review and edit the entries as needed. If you want to post the income, you must check the OK box.
  7. Approve All Entries - As Is
    1. If you know all entries and amounts are correct, click the MARK ALL OK button to quickly check all entries in the grid.
    2. All entries will be processed when the recurring income are posted.
    3. Click the MARK ALL NOT OK to remove all check marks and start over.
  8. Change Entry Information
    1. Only the Amount can be change. All other columns can not be changed. If this information would need change, use the recurring income editor and update the Income Template.
    2. Amount
  9. Client Posted/Unposted Balances
    1. For the line that your cursor is on, that client's balance will be displayed in the Posted/Unposted boxes.  
    2. The Posted number is the client's current balance.
    3. Unposted number is the client's balance after deducting any transaction marked OK for posting.
    4. If changing the amount to pay, change the Amount column and the Balance column will automatically change to the same amount.
  10. Hold an Entry for Future Posting
    1. If a client's income has not been receive yet, you can leave the OK box blank so it will stay in the edit grid until received.
    2. Leave the OK box blank.  
    3. Only entries with the OK box checked will be included in the recurring income posting.
    4. After posting, the unchecked OK box transactions will remain in the grid for future posting.
  11. Delete an Entry
    1. If the income will not be received this month, you may delete the line from the grid.
    2. To delete a line, simply place your cursor on the line you wish to delete
    3. Click DELETE LINE (or press DELETE in the tool bar)
    4. The entry will be removed.
    5. To stop entries from pulling to the grid, delete the Income Template.

CHANGES TO THE INCOME EDIT GRID WILL NOT UPDATE THE RECURRING INCOME TEMPLATE.  Refer to Income - Maintain Recurring Income to modify an income template.

Recurring Income Edit List

This list will show you all the entries selected in the Recurring Income Edit Grid (previous step). Review the list and overall total to ensure correct. If any edits need made, go back to the Recurring Income Edit Grid.

Be sure to review the edit list before posting recurring income. If you identify an error, it can be corrected quickly in the Income Edit Grid. If an entry is posted and then an edit needs made, see Income - Reverse a Posted Income.

NAVIGATION: RECURRING menu > Recurring Income Staging > Recurring Income Edit List

  1. SORT ORDER: Select a Sort Order of the report: Entry, Client Number, Client Name  or Social Security Number.
  2. FREQUENCY
    1. Pick the frequency you want to review. 
    2. Select ALL FREQUENCIES to review a list of all entries.
  3. Select the pay group OR leave blank to review all entries.
  4. You can also choose to checkmark the Break Report by Income Code box (if multiple income codes were used when entering the income transactions).  
  5. Once you have made your selections, check the NOTIFY box and click RUN REPORT.
  6. Review the details of each entry and overall total.
  7. Correct or modify entries in the Recurring Income Edit Grid (or in the Recurring Income Editor).

Post Recurring Income

After you have reviewed the income edit list, the final step is to post the income to the client accounts and the checkbook.

NAVIGATION: RECURRING menu > Recurring Income Staging > Post Recurring Income

  1. Select the pay group OR leave blank to post all entries.
  2. Pick the frequency you want to post.  Select ALL FREQUENCIES to post all entries. 
  3. Enter a transaction date of the posting.
  4. Enter a deposit date of the posting.
  5. Check the NOTIFY box and click RUN REPORT to post the income.
  6. Once the posting process is complete, a posting register will appear.  Horizon recommends that you save the posting register, either print or save as a PDF.
  7. Preview, print, or save the report (see Report Preview, Print and Save Options)

4/2024

NEED MORE HELP?  Submit a ticket to the Help Desk or call (814) 535-7810 or (800) 889-3388